PO with wrong vendor

[Former Member]

Hi Expert,

I have below scenario, i need advise on the solution. Please help.

Our purchasing staff wrong input vendor name 510000305 (NATIONAL STARCH AND CHEMICAL) where is the correct one should be 510081602 (EKA CHEMICALS INDONESIA) at Purchase Order (PO Number 4500478071). Problem is:

1. PO Number 4500478071 already MIGO (5003494112 at June 2009 and 5003379948 on May 2009. Both already consumed by Production.

2. Could not make MIRO because vendor name is different and bank account is different too.

3. PO Number 4500478071 used USD as currency, if want cancel MIGO without create diffrence because different currency, should open 4 month ago period May and June 2009, which is not allowed.

Please help with solution.

Thanks

[adeel_sarwar · Accepted solution]

In SAP you can't change the Vendor once the PO Has been created. Unfortunatley you have to back out all the transactions. Now if you have consumed the materials and there is no way of backing the materials out the only option is to close the PO off and just pay the invoice without a PO. Finance can do this.

Regards

Adeel

[JL23]

I hope you know that you have a problem in your process.

It looks like the PO was created after the order was placed with the vendor.

It should be the other way around, usually a PO is used to communicate with the vendor.

Using the correct process flow, EKA CHEMICALS could not have send you any goods because the order has been sent to NATIONAL STARCH.

And if NATIONAL STARCH would have send the goods, then you would not get an invoice from EKA CHEMICALS .

You have an evidence case now, and should use this to consult a better process with your purchasing guys.

[murugan_mgl]

HI,

In MIRO click on details tab and change the invoicing party & do the MIRO.U can enter the currency in currency field oposite to the amount field u can do the MIRO

Edited by: Murugan mgl on Sep 11, 2009 7:04 AM

[Former Member]

Thanks Adeel for your quick response.

But how to pay the invoice? they can't even create the invoice? What are the steps?

Thanks

[Former Member]

Hi, Since your PO vendor is wrong, you can not process invoice with Logistics Invoice verification (MIRO).

FI can post the invoice thro(FB60) .

[raviraj_sharma]

Change the vendor in MIRO ....MIRO HEader Field "Invoicing Party" .... This field is editable in ECC 5 and above.