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Former Member

Posting Block in Billing Document

Hi folks,

we need to block the creation of accounting document while creating Billing Doc in VF01. this is required only for few billing documents, as customer do not want the A/C doc to be generated for few billing documents due to some internal reasons.

do v hv any control in Billing document itself, so that while creation of Billing doc, we can do some setting so that after saving the billing doc, no A/C doc is generated.

appreciate yr response.

Regards,

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7 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Sep 10, 2009 at 10:05 AM

    Yes, there is at document level.

    Go to VOFA, and then go in details for the billing document, and check the Posting block.

    thanks,

    Raja

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 10, 2009 at 10:14 AM

    hi

    you can go for posting block in vofa as already said..

    there is one more thing you can do.. but here there is no such thing as billing block..

    if you need the invoice but without posting to accounting then you can go for PROFORMA invoice F8. as this will generate the invoice but the accounting documents will not be generated.. and later when u need the accounting document ,, we can generate the commercial document.. if any furhter ...plz do ask

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 10, 2009 at 10:29 AM

    Hi,

    You can put posting block for a billing documnet type. this can be done in VOFA transaction code, input your billing documnet documnet type. There will be check box for posting block in general control data tab. Check the box to do posting block.

    Let me know if you need more information...

    Regards,

    Satya.

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 10, 2009 at 10:46 AM

    Hi,

    Pls go through the following link.

    Could you pls check the answer given by me.

    [Posting Block|billing-document]

    Regards,

    Krishna.

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    • Hi Monisha,

      One weired suggestion here. Try this and let me know If this works. If you know that you are going to post them today,

      You just remove the G/L Account to be posted to in "VKOA" for the combination required(Like cust acount assgt group/ mat acct assg group/acct key) and all these documents will have Account determination error and will not be posted to accounting. Once you are through with these , then maintain the G/L entry for the same. But you have to make sure that no one will touch these documents later by using VFX3.

      Regards

      Ram Pedarla

  • author's profile photo Former Member
    Former Member
    Posted on Sep 10, 2009 at 12:40 PM

    Hi Monisha,

    Tell me something , do u want to block only certain billing documents or all of them. Looking at the replies. if u make changes in vofa then u will be blocking all the billing documents.

    jagadish

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  • author's profile photo Former Member
    Former Member
    Posted on Jul 07, 2010 at 10:12 AM

    Hi Monisha,

    If only for a few invoices you need to stop the creation of the accounting document, then try this suggestion:

    - at line item level remove the account assignment group.

    This will stop the determination of accounts and hence no accounting document will be generated.

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  • author's profile photo Former Member
    Former Member
    Posted on Jul 07, 2010 at 11:03 AM

    Hello,

    even if I consider that it's a bit late and maybe the final customer accepted to receive the billing documents (properly posted in accounting)...

    Here below I proposed a couple of tips and tricks to create billing document and do not release them to accouting (without customizing changes; only functional tips):

    A) Assumption:

    To release a document to accounting T-code to use is VFX3. If a billing document is not released to accounting it means that itis incomplete due to:

    1- Accounting block

    2- Error in accounting interface

    3- Pricing error

    4- Foreign trade data

    5- Error in authorization

    Applying a regression logic (starting from the reason of incompletion), I would propose the following two possibilities.

    B) Possible solutions:

    1- Accounting block

    --- before run the billing, maintain a posting block in customer master (FD02 - Blocking data) for the customer (payer);

    --- run the billing (one to one VF01 or via billing due list VF04 or via automatic billing job);

    --- all billing documents for your customer will be created but not posted to accounting (check the list in VFX3);

    --- remove the posting block in customer master (FD02 - Blocking data);

    --- release to accounting only the documents you agreed with the customer to release (VFX3).

    5- Error in authorization

    --- a user that is not authorized to post to accounting (to post in FI books) may create the billing documents (one to one VF01 or via billing due list VF04) and no accounting document will be posted

    --- a FI user will then be able to release to accounting only the documents you agreed with the customer to release (VFX3).

    These two presented below, are easy ways to reach your objective without struggleling a lot in the system.

    If you need other ideas how to generate incompletions in your documents in order to do not post the accouting document, do not hesitate to contact me back.

    Regards,

    PS: do not hesitate to close the question if not anymore valid

    Edited by: Viv_EU on Jul 7, 2010 1:42 PM

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    • Former Member

      I have one idea. We maintain one account assignment grp that doesn't contain any entry in account. You will need to enter this dummy acct assignment grp in the sales order in Billing doc. tab of item before the invoice is generated.

      Of course without account determination, it cannot be passed to FI. Then when you are ready, then VF02 to change the account assignment group in billing to the real one and release to accounting.

      Don't know whether it will work for you or not. Really strange requirement here actually.

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