Carry forwarding leaves without using Time Evaluation

[Former Member]

Hi all,

I have been tasked to set up a simple time management in our SAP HR system (we are using ECC6 version).

We are using negative time management . We are not using accrual, that is, In the beginning of the year, we would run the quota generation program and it would automatically give the employee the leave entitlement for the whole year (example, PTO = 15 MD, SL = 14 MD etc).

My question is regarding carry forwarding the leaves at the end of the year for next year's quota run. The company's policy is that only the PTO or Annual Leaves can be carry forwarded at a maximum of 6 Leaves only which need to be used by the first 3 months of the next year.

In T559L, I have configured then in validty deduction interval for Annual leaves to have relative position 3 months (which if I run quota for 1/1/2009 to 12/31/2009, then deduction interval would extend till 3/31/2010).

But what I can't figure out is how to make sure that only 6 days of Annual leave are carried over. I have gone over similar issues in the forums and it seems that most require some kind of editing of calculation schemas. To resolve my issue, do I need to also configure Time evaluation too? Currently, I have left this part alone. Or is there some other way to limit carry forward of 6 days?

Thanks a lot for your time and help.

Regards,

Rochie

[former_member47879]

If you are not using Time Evaluation, you can create Absence Type - Carry Over Absence and Absence Quota -Carry Over Quota

Manually these things would,quota creation would happen manually

thanks

[Former Member]

Hi,

You have to maintain deduction interval up to 31.12.9999, in this way your qoutas will be carried forward.

Regards,

Kapil Kaushal

[Former Member]

Rochie,

As far as ur Leaves to be carryforward with 6 days of limit needs to be done with a rule(PCR) and for this u have to use Time Evaluation.

Let me know if u want the rule or help in wriiting it.

Thanks and Regards

Swati

[Former Member]

Hi Swati,

Yes that would be most helpful if you can show me how to edit the rule to limit carryover to 6 days.

It would be helpful also if you can shed some light on Time Evaluation? If I config this, would this make how we apply for leaves any different? Right now, we just apply leaves using 2001 and store quotas in 2006. If I use Time Evaluation, would this change?

Thanks very much.

[Former Member]

Hi Rochie,

See Time Evaluation u can use negative not much config is required for this.IT2001 and IT2006 all will be same the only thing is ur Quotas will be generated with Time Evaluation.Plase check if ur client is ok with it so that I can help u writing the rule.

Time Management staus in IT0007 will be 9 what is that ur using presently i guess it should have been 0.

Thanks

Swati

[Former Member]

Hi Swati,

I have talked with my boss and yes she wants to use this.

Can you walk me through on how to change the rules? Specifically for putting in the carryover limit?

Thanks a lot.

Regards,

Rochelle

[Former Member]

Hi Rochie,

Please go to PE02 and copy an exsiting rule with urs and then change as follows.

TEST Annual Leave Quota Carry forward

*

****

OUTWPPERSB Employee subgroup

**

VARSTCURMO Current period

**

LEAVE Stop with PC Rule

12

VARSTREDAY Rel. day of period

**

LEAVE Stop with PC Rule

31

HRS=FR10C Set

ADDDB0094Z Set day balance = 0

Now the next rule is

DY

VARSTCURMO Current period

**

LEAVE Stop with PC Rule

01

VARSTREDAY Rel. day of period

**

LEAVE Stop with PC Rule

01

HRS?6 set

<

UPDTQA10 Abs. Quota Accrual

*

Leave

So here 10 is ur Quota number

Thanks

Swati

[Former Member]

Hi Swita,

Thanks for this. To make this work, I need to configure for Time Evaluation also right? Considering I am only doing negative time recording, which nodes under Time evaluation do I need to configure? I saw that most of them related to attendances and overtime. Please advise.

Thanks a lot.

Regards,

Rochelle

[Former Member]

hi Guest

your 1 pcr is clear but 2 pcr is not clear with which function we have to call these 2 pcrs and where should i put it in schema

please expalin

[sikindar_a]

hope you are looking at the PCR for the past couple of days

use ACTIO Function for inserting the PCR first one

and for the next one use P2006 and call your PCR and inser under CUMBT above Quota both the PCRs

Check and let us know in case of any issues

[Former Member]

hi sikindar

i didnt get the solution

i called pcr1 with action and pcr 2 with p2006

have tried placing in diff ways

CUMBT

P2006 PCR2

QUOTA

ACTIO PCR1

CUMBT

ACTIO PCR1

CUMBT

P2006 PCR2

QUOTA

ACTIO PCR1

P2006 PCR2

CUMBT

QUOTA

CUMBT

ACTIO PCR1

P2006 PCR2

QUOTA

but quota is not getting caryy forward

whihc time type have to use i used daily and early also .

but iam not getting the scanario done

[sikindar_a]

hi

in T559L deduction to validity make relative position as 999months so it will carry farword to next year

and if u want to carry farword only 6 days make Max Total Entitlements as 6 days in T559L