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PM settlement issue

Hi,

We settle our PM orders daily and noticed that the total costs in the PM Maintenance work GL account does not equal the total costs sitting in the PM Settled account.

This raised concerns so we tested our theory that if the user posts the work order time confirmation with a previous period, that we will be unable to see this cost and to settle it.

Since our order settlement is only done a period by period basis, it seems that anything posted with a prior months date will not show up in the current month to be settled.

Our test case dated May 19th. Posted to a work order a time confirmation of 2 hours and forced SAP to take the posted dated of March 11th.

When we reviewed the work order information in IW33 we can see the costs applied to the work order.

When we ran the KOB1 to view the costs for the work order, this time confirmation does not show up as a cost that needs to be settled from the work order to the cost center.When we ran the KO88 in test to see if this item will settled to the receiver (I believe this one is set to post to a cost center), it does not show up in period 5. I cannot run a previous period, so I cannot tell if the cost is setting in period 3.

Basically our concern is that we have unsettled costs sitting in limbo that need to be settled but cannot because they are dated for a prior period.

1. we are looking to find out the extent of this and the total costs sitting out there that has not settled

2. we are looking for a report or some way in the future to monitor this so that we can avoid this in the future.

thanks

Zulfikar

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2 Answers

  • Posted on Sep 04, 2009 at 10:42 AM

    hi

    I think you have maintained the PER indicator for you settlement receiver in the order.in this case if you have confirmed in March month and run the settlement in April then it wont consider the cost of confirmation ,

    In your case of March posting ,may be you period is closed ,kindly change the Settlement type as FUL and try .

    in future to avoid these mistake it is better to run the settlement in background job at regular intervals .

    regards

    thyagarajan

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 04, 2009 at 11:20 AM

    Hi,

    As thyagarajan rightly said you can plan for you settlement in background and maintain all the spool list recipeint who are responsible to monitor the settlement process.

    Everyday you can check the inbox of your Workplace for any inconsistencies of the settlement process.

    secondly you can have a look in this report KOC4 to check the settlement status for the maintenance order.

    regards

    DP

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