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Material creation workflow

Hi Workflow Guru,

I have client requirement for material creation workflow. We have two system SAP ECC and Other external system. The three level approval has to done by external system and other three level approval has to done by SAP system based on basic data.

Is it posible to all the level of approval will done in SAP system. If yes how can we do that in sap material creation workflow.

Thanks in advance.


Ranjan Tiwari

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  • Posted on Sep 04, 2009 at 09:22 AM

    A bit of ambiguity in your explanation regarding the issue, If I took it in the right way, then you mean there are total 6 level of approvers and then 3 from external and 3 from SAP itself.

    what ever may be

    1. If you want to get approved by the external system, create a RFC FM in the SAP system which can get the result back from the EXTERNAL system

    2. In the same RFC fm you can make use of the FM SAP_WAPI_DECISION_COMPLETE or SAP_WAPI_WORKITEM_COMPLETE FM inorder to complete the workitem in the SAP system.

    3. Make sure you have the workitem id with you in the FM.

    Or the other way to use is IDOC along with the Workflow, where Cross applications will have the facilty to trasnfer the values from one sys to another.

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    • Hi Ranjan

      This this can be achieved by 2 ways.

      1) ALE Idoc

      2) ordinary BAPI

      for 1st process you need to configure the system for idoc. It will take lot of time if you dont no.

      2) process is easy way. Create a ordinary RFC function module convert that FM into BAPI.

      Now you have to analysis the non sap system how the transaction is done. this can be done 2 ways.

      1) whather all the transaction directly updating the non sap system or

      2) need to collect the transaction data and update in the sap system.

      For the 1st process this is simple, from the non sap system database directly collect the data using simple select queries and strore in your internal table after all approval conver to the sap system format and using std FM update the sap tables.

      2nd process is little work as to be done both by non sap system designer and as well as you. you create a RFC FM make it has BAPI and ask the non sap guy to take you BAPI and store all the necessary details. After stroring the details now you call the same FM in your method and after approval update the sap system.

      Both process you need to do the R & D of the non sap system and do the type conversion to the SAP system.



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