changing chart of accounts

[Former Member]

Hi,

our comtpany wants to change chart of accounts from the beginning of year 2010.It is a messy issue thinking of IMG, open balances etc. There may be documents to be posted to previous year (2009) in 2010 January .They also want to post documents those documents to old chart of accounts.We can not use alternative accounts because it is used for something else. Is there any opinion about that topic?

Thanks in advance.

[uygur_burak]

Hello,

You know that, you can not change chart of account code for your company code if there is a transaction data on your company code.

You should transfer all balance to a DUMMY account, and check your old account's balance is zero. Then create a new account in same chart of account. After that block for posting and creating for your all old G/L account. Then transfer all balance from DUMMY account to new accounts. (Also change account dependency customizing like T030 etc.)

Or you should create a new company code and assign a new chart of account. But you must define all assigment customizing on SPRO (for example assign plant to a company code)

I hope it helps to you.

Regards,

Burak

[Former Member]

Hi

Revise Chart of Accounts

Before you prepare for G/L account creation in the R/3 System, you may have to revise your existing G/L chart of accounts.

This may be necessary because:

You want to reduce the number of G/L accounts you are already using.

Your current organization has several legally independent companies using different G/L accounts, but you now want them all to use the same chart of accounts in the R/3 System.

You want to extend the length of the account numbers.

Your cost accounting operations are currently carried out in financial accounting, but in the future you want to implement cost accounting as a separate component.

Activities

Prior to creating a chart of accounts and G/L accounts in the system, you should go through the following activities to find out which accounts your organization requires.

1. Determine the account classification (such as account system) you want to use to structure your chart of accounts with.

2. Find out from your employees which G/L accounts are needed for which business transactions and which accounts they currently post to.

3. Identify the accounts which are no longer required.

4. Determine which particular accounts are used for automatic postings or special G/L transactions in the R/3 System. Decide which ones you want to include in your chart of accounts. To do this, analyze the charts of accounts delivered with the standard system.

Additional Information

The Financial Accounting documentation describes those G/L accounts that are specially needed in the R/3 System from a business perspective.

Cya

udayakumar