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Funds Management : Budget Transfer along with stock transfer

Hello Friends,

We have a Fund Center Hierarchy as follows :

Zone ---> Division ----> Sub-Division

Budget is allocated at the start of the year in each division and sub-division by the zonal management.

However while doing stock transfer from Division to Sub-division, we have found that system post correct FI journal entries

i.e. Stock A/c Dr (Fund Center 1) - 100

To Stock A/c Cr (Fund Center 2) - 100

But what happens is that the Budget of FC1 is increased by 100 and in the similar way Budget of FC2 is decreased by 100.

When we view the FMRP_RW_BUDCON report, we find that the actual budget allocated for the year is not reduced / increased, whereas the consumption/commitment column has values increased /decreased.

We want that whenever there is a stock transfer the budget in proportion to the FI amount should be transferred also,

This will ensure that the available budget remains same , and there is no need for refurbishing budget manually.

Our OFUP settings have both GR/IR Update selected.

Can somebody point in correct direction.?

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3 Answers

  • Best Answer
    Posted on Sep 25, 2018 at 07:09 AM

    Hi,

    Your description is not that clear, I'm afraid. What are you trying to achieve?

    If what you seek is to make stock transfer not to impact your budget, then it is easy. You would need simply to divert stock transfer transactions to a dummy commitment item in FMDERIVE. You can distinguish stock transfers either by document type or movement type, both are available as source parameters in FMDERIVE.

    However, if you have something else in mind, elaborate.

    Regards,

    Eli

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  • Posted on Sep 26, 2018 at 08:25 AM

    Hi,

    Oh? So, you want the budget to be moved following the consumption? I'm afraid this is not possible in standard. Of course, you can write a program which would be looking for stock transfers and perform budget transfer accordingly. You can use a standard BAPI for budget document creation for this goal (indeed, BAPI_0050_CREATE).

    There is a drawback for this solution as there will be a gap between stock transfer and budget re-allocation. Solution with intervention just after stock transfer would be more swift, but I don't think you would find a user-exit for this. Hence, you would need to modify standard code.

    However, you should think of the possibility to exclude stock transfer from budget operation entirely in the way I described in the first reply. The eventual impact on the available budget would be the same. So, why do you want to touch consumption and budget, while making developments in the system, if the ultimate result would be the same?

    Regards,

    Eli

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    • 1) Clear, though still ambiguous from functional perspective. However, I see the point.

      2) You can alternate commitment item for stock transfer via FMDERIVE

      3) With a timely job, for certain period, your budget won't be totally regularized; hence, unauthorized consumption can occur

      4) Subjective. Both solutions of budget transfer have their cons. It would be better to take out stock transfer out of the budget flow completely, as I suggested.

  • Posted on Oct 01, 2018 at 05:26 AM

    Thanks a lot, Eli,

    We are trying to convince the department. If successful, this would be the best solution.

    Else as i had suggested, need to do development.

    Thanks for your time and patience

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