Invoice plan

[murugan_mgl]

Hi gurus,

What is invoice planning?.The tab is not appreaing in my PO?How to bring it?Any configuration required?

[Former Member · Accepted solution]

Creating an Invoicing Plan

Prerequisites

Before you can use the invoicing plan with automatic settlement, the Evaluated receipt settlement indicator must be set in the vendor master record.

(If you wish to enter invoicing dates manually, this is not necessary.)

SAP recommends using order type FO, i.e. a purchase order with a predefined extended validity period and a "reason for cancellation". The invoicing plan can adopt the validity period specified in the PO header.

PO items for which you wish to use an invoicing plan must have account assignment irrespective of whether a material with a master record, a material described by a short text, or an external service is involved.

The GR/IR control facility must be set up in such a way that no goods receipt (or, in the case of services, no service entry) is expected - only an incoming invoice. If you wish to have automatic settlement, you must also set the Evaluated receipt settlement indicator.

If you nevertheless wish to allow service entry sheets for the item (e.g. for information purposes only), you must set the GR non-val. indicator.

Procedure

Create a purchase order with the order type FO and an account assignment category.

Choose Continue to obtain the item overview (or the overview of service lines if you chose the item category External service).

Maintain the desired material or service, the quantity, and the price. If you now choose Continue, the account assignment screen appears.

Enter the account assignment for the item.

Ensure that the GR/IR control indicators are set correctly on the item detail screen. GR and GR-based invoice verification may not be set. IR must be set, and you must set Evaluated receipt settlement if you wish to use the automatic settlement facility. If you wish to have service entry sheets simply for information purposes, allow non-valuated goods receipts.

To do so, select the item and choose Item ® Invoicing plan.

A box appears, allowing you to choose from the invoicing plan types that have been predefined in Customizing.

Periodic Invoicing Plan

If you choose a periodic invoicing plan, you will get the overview of invoicing dates determined by the system on the basis of the settings in Customizing.

The invoicing date and the amount to be invoiced are shown for each settlement period (e.g. month). In the case of the periodic invoicing plan, the amount represents the total value of the PO item.

You can change the suggested dates and block individual dates for automatic invoicing if necessary.

You can enter the end-date for the invoicing plan.

With the Dates from and Dates to fields, you can determine that an invoicing plan does not contain invoicing dates extending over the entire validity period of the purchase order but only for a certain period within that validity period. (E.g. within a validity period from 1.1. to 12.31, only dates within the period 1.1. to 06.30.)

The In advance indicator allows you to specify whether the invoice is to be created with regard to a foregoing or subsequent period. (E.g. at the beginning of February, either in advance for the month of February or in arrears for the month of January).

In addition, fields with information on the existing invoicing plan are displayed (e.g. the calendar upon which the date determination process is based).

Partial Invoicing Plan

In this case, you wish to schedule the dates for partial invoices relating to a procurement project yourself. With the partial invoicing plan, there is therefore no automatic date proposal facility. Instead you are provided with a date overview, in which you can enter the desired dates manually.

However, if you wish to have due dates suggested by the system as an entry aid, you can reference an existing plan when creating a new invoicing plan. Invoicing dates can then be adopted from the former. The system provides you with date proposals derived from the reference plan.

You can flag a date as a date for a down payment in the B (billing/invoicing plan rule) field.

Save the PO item with the invoicing plan.

You can then start the automatic invoice creation process during invoice verification.

Once assigned to an item, the invoicing plan type (e.g. partial invoicing plan) cannot be changed. If you wish to assign a different invoicing plan type, you must delete the item and create a new one.

http://help.sap.com/saphelp_46c/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm

Edited by: anjali s on Aug 26, 2009 8:34 AM

[rani_ap]

Hi Murugan,

An invoicing plan comprises a list of scheduled dates on which invoices relating to PO items covering materials or services are to be entered in the system and subsequently paid.

The invoicing plan facilitates the largely automated creation and payment of invoices for both recurrent procurement transactions (e.g. rental or leasing) and transactions that are to be invoiced in stages (e.g. following the completion of individual phases of a construction project).

The following two invoicing plan types are available:

Periodic invoicing plan

Partial invoicing plan

Periodic Invoicing Plan

The total value of the PO item is invoiced on each due date set out in the invoicing plan.

For example, a $600 leasing charge for an automobile is invoiced and paid on the 27th of each month.

Partial Invoicing Plan

The total value of the item to be invoiced is broken down and distributed over the individual dates of the invoicing plan.

For example, payment with respect to a certain construction project is to be effected in three stages as follows: 30% of the value of a PO item is to be invoiced and paid following completion of the first construction phase, another 30% after the second phase, and the rest on completion and acceptance of the final phase of the work.

Prerequisites

In order to work with an invoicing plan, you must maintain the following settings (among others) in Customizing:

Desired invoicing plan type

Date categories

Date descriptions

Date proposals

You can also specify whether the invoicing dates are to be entered/maintained manually or whether the system is to suggest them.

Hope this is clear.

Anil Patreddy

[murugan_mgl]

HI,

How to activate this & where?

You can also specify whether the invoicing dates are to be entered/maintained manually or whether the system is to suggest them

[Former Member]

Hi Murugan ,

Invoicing Plan --2 Types ( Periodic and Partial )

Periodic : Eg : Monthly rental

Partial : Eg :Construction industry where the amt is paid partly as per the deadlines set.

Check for the following Config and master data settings.

Use Framework order Document Type : FO )

PO Items for which we wish to do the Invoice plan should have account assignment irrespective of material master or without materials master.

Customising:

For purchasing-invoice plan we should maitain datas such as

Invoice planning Types , Datacategories, data description

Data cat has controlling function for the Invoiceing Plan.

If you maintain all these then in PO you will get Invoice plan details when you click Invoice plan tab.

For more details refer below link

http://help.sap.com/saphelp_47x200/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm

Click on Purchase Orders and then Invoicing Plan.

Regards

Ramesh Ch