Return PO process

[Former Member]

Hi,

1) I would like to know when actually Return PO process used, do we need to create Return PO with reference to Original PO.

2) If the PO is return PO (if we check return indicator it will call return PO) the qty / amount of this PO shows with negative in SAP reports, how to do this report, based on what condition (doc type / return indicator) we can show this qty with -ve sign on the reports

please advise,

thanks

udaya

[BijayKumarBarik · Accepted solution]

Hi,

A.For example if we procure a material like Impeller 100 quantity and we are procuring this material very rarely and we used 80 quantity in our industry and 20 no are in stock. If u have no use of that Impeller further (if you feel) and if u want to dispose them u have two options .

1.One is to sell it.

2.The other is to return to vendor if u have good terms with vendor.

so at that time you can use 161.

B. If you create return PO and then MIGO with return PO and 161 MT, then quantity will reduce from your inventory.

Note:

161MT : You can use this when you want to return some materials from our stock to vendor you can create a PO with returns check and you can return material . This has the same effect as the 122.But the difference is using 122 u can return the material against a PO. Using 161 u can return the material when ever u want while creating a PO.

122MT: You use 122 only if we do GR against a PO with 101 and if we want to return the material to vendor (what ever may be the reason like quality is not good , package condition is not good etc) with respect to the same PO.

Regards,

Biju K

[Former Member · Accepted solution]

Hi,

Can we see Return PO qty with -ve value in reports. or how to identify this qty is releated to retun PO in the report. Please advise.

Thanks

Udaya

[Former Member · Accepted solution]

Hi,

in report of ME2N if you get -ve quantity it means the purchase order what we created is a return PO.

[Former Member · Accepted solution]

Hi,

Based on what condition system defines this return PO qty with -ve sign in ME2L report.

Is this based on PO document type or Retur indicator or any other . How actually system knows this Return PO qty as -ve value.

please help on this.

Thanks

Udaya

[Former Member · Accepted solution]

Hi,

Actually here our problem is in SAP R/3 it is showing -ve qty,but when we pull the same field through BW it is showing positive value for the same. so we want to know based on what condition it is showing -ve value in SAP R/s. Please explain.

thanks

Udaya

[Former Member · Accepted solution]

Hi,

depends up on Retur indicator it shows -ve .

[Former Member · Accepted solution]

Thank you very much khadri.

May I know for which type of material this return PO process can we apply. Consumables , Direct purchases, or do we need to create seperate document type for return PO. please reply me with your valuable solution.Thanks.

Thanks

Udaya

[Former Member]

Hi all,

In our business process we are also creating return PO's for the materials that are damaged,having quality problems and execess unwanted materials after agreeing with the vendor.

Process follows as below

1) Create a return PO

2) Create a outbound delivery against this return PO and goods issue, this step will take away the qty from inventory and if requirements exit MRP take care off any shortages.

- send goods back to vendor or dispose on request of vendor

- request the vendor to send a credit note to cover the cost for returned/ disposed goods.

Few questions for fellow consultants, your promt response is much appreciated

Q1) If the goods are returning for repairing purpose, what is the best process to be followed

- Goods should not take away from the stock ( if we take away, MRP will create the requirements

- with out std delivery doc creation how we can manage the process to take away from warehouse and send to

vendor with documentation

what are the work arounds

Q2) If we decide to send the goods back to vendor due to damage / quality issues/ unwanted excess stock on agreement with the vendor, what is the complete process

- Create return PO

- Create an outbound delivery

- goods issue

I want to know the remaining process,

can we automate the credit note creation process / need to manually create a credit note and process?

( Above process is for the vendors that we regularly buy things)

Your help regarding credit note process is much appreciated.

Thanks in advance

Sateesh Raju