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Problem in Resending the PO

Hi Experts,

I want to send the PO copy to mail id , how can i send this and what settings i need to do for resending this PO the concern mail ID.

Note:When i click on the message there is 2 output type(same) in which first one it has passed and the second one which has faiuled.Also in second outputype change checkbox has activated tick what it means.

PO medium is thru EDI.

Pls help me to resolve this issue.

Cheers,

Kumar.S

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  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Aug 21, 2009 at 04:45 AM

    Hello,

    You can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:

    1. You must maintain an e-mail address in the address in the vendor master.

    2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

    Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!

    3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

    4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

    5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

    6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

    7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

    For more details, check out the OSS note :191470

    Hope this will help.

    Regards,

    Abdul

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 21, 2009 at 04:45 AM

    If you have used the Std EDI transmisson of PO, then email will go to only one id which is maintained in the vendor master from the email id which is maintained in your Userid.

    Whats the need of creating 2 same output type ?

    Regards

    Bhavesh Mistry

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