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Former Member

WM Physical Inventory

I am trying to physical ineventory at storage type level.

Thro LX22 i did the first transaction

Thro MICN when i try to genarate documents the system is giving meassge as

For 25 stock mgmt unit(s), no document generated

What should be done

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3 Answers

  • Best Answer
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    Former Member
    Aug 17, 2009 at 10:08 AM

    Try the following T-Codes to achieve your objective :

    MI31 Batch Input: Create Phys Inv Document

    MI32 Batch Input: Block Material

    MI33 Batch Input: Freeze Book Inv Balance

    MI34 Batch Input: Enter Count

    MI35 Batch Input: Post Zero Stock Balance

    MI37 Batch Input: Post Differences

    MI38 Batch Input: Count and Differences

    MI39 Batch Input: Document and Count

    MI40 Batch Input: Document; Count and Diff

    MICN Btch Inpt: Ph Inv Docs for Cycle Ctn

    MI9A Analyze archived phy inv docs

    MIBC ABC Analysis for Cycle Counting

    MIDO Physical Inventory Overview

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  • Aug 17, 2009 at 10:01 AM

    these 2 transaction do not have to do anythig with each other.

    LX22 is a inventory overview for WM (warehouse managment)

    MICN is the cycle count in IM (inventory managment)

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    Former Member
    Aug 18, 2009 at 07:23 AM


    Please go with following transaction

    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)

    (After getting Physical inventory document number you go with MIO4)

    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"

    (After completed above transaction you please go with MI07)

    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)

    Physical Inventory:

    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.

    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.

    Physical Inventory Processes:

    Several inventory processes available for physical inventory which includes as follow:

    1. Periodic Physical Inventory

    o All stocks of the company are physically counted on the balance sheet key date

    o Every material must be counted

    o Entire warehouse must be blocked for material movements during count.

    2. Continuous Physical Inventory

    o Stocks are counted continuously during the entire fiscal year.

    o It is important to ensure that every material is physically counted at least once during the year.

    3. Cycle Counting

    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.

    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.

    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.

    4. Inventory Sampling

    o Randomly selected stocks of the company are physically counted on the balance sheet key date.

    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.

    Physical Inventory Process Cycle Flow

    1. Creation of physical inventory document

    - Physical inventory document(s) is created individually or using the batch program, click for more information

    - The transaction codes for creation physical inventory are as follow

    • Individual Inventory documentation creation

    MI01 - Individual physical inventory creation

    MIS1 - Inventory Sampling document creation

    MICN - Cycle count inventory document creation

    • Collective Inventory document creation

    MI31 - Own stock without special stock

    MIK1 - Vendor consignment

    MIQ1 - Project stock

    MIM1 - Returnable Transpiration material

    MIW1 - Customer Consignment stock

    MIV1 - Returnable material with customer

    MIO1 - Material provided to Vendor (Subcontracting material)

    2. Print physical inventory document

    - Physical Inventory document can be printed based on the physical inventory document status and or item status

    - Transaction code MI21 is used to print the inventory document where print default value can be populated

    3. Count the physical stock

    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.

    4. Enter count in system

    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.

    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"

    5. Analyze difference

    - Once count is posted in the system, difference analysis can be carried out using transaction MI20

    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.

    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.

    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference

    6. Initiate recount and follow the steps 3,4,5

    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.

    - New inventory document will be created for selected items or for entire document

    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.

    - On initiating recount, you need to process same as for new count document.

    7. Post the difference

    - Several options are available for posting difference

    - Post difference after count is posted using transaction code MI07

    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.

    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.

    some more points for posting difference

    - Posting period must be open to post inventory difference.

    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.

    - Tolerence to crear difference per user group can be set in customization.

    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)

    - The movement type in material document will be 701 or 702 based on gain or loss of material.

    Serial Numbers in Physical Inventory

    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.

    - Serial number profile must be maintained in the material master.

    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.

    - The stock check indicator in the serial number profile should be configured.

    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.

    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.

    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

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