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Vendor creation allowing with wrong Pur.Org. and wrong Company Code

Dear Experts,

In our company we have Company code A having the purchase organization B and purchase group X, plant 1

Another company code B having purchase organization C and purchase group Y, plant 2

When I am creating the vendor master in company code A with purchase organization C and purchase group Y, system allowing to create the vendor master with out any error message.

why system allowing this, because company code A assigned the purchase organisation B and purchase group X.

Is there any setting required to stop the at the time of vendor master creation.

Regards

sai krishna

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4 Answers

  • Posted on Aug 12, 2009 at 09:27 AM

    In SAP the purchasing group is not linked to any organisation., hence you cant stop it, except you create a Ztable for such a link and check this then in user exits.

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    • Jürgen Lins SAI KRISHNA VALLURUPALLI

      there is nothing wrong, and it is standard that SAP allows a combination that may not be logical from your point of view.

      One vendor can have several company codes, and again several purchasing organisations.

      It is not a must to maintain all 3 vendor master levels at once.

      further there is no sequence in which you have to maintain company code data and purchasing org data.

      Hence it is not really possible to check whether company code and purchasing org belongs together.

      For example: In big companies a central organisation maintains the general data view, the local organisations the other views. So it might happen that the Americans start with maintaining a company code view, while the Europeans start with purchasing before creating the company code data. In that very moment the vendor master would have american comapny code with european purchasing orgnanisation. From your point of view this would be wrong, from my point of view. The american finance department can start their work with this vendor, as well as the european purchasing guys can create orders, and nothing is wrong at all. The americans may never need purchasing views, while the european will maintain their company code view when before the goods receipt is done.

      So it is just an organisational issue and not a SAP issue.

      Master data shall be maintained by well educated and careful users to minimize the risk of errors.

  • Posted on Aug 12, 2009 at 09:33 AM

    Hello,

    Can you check if you have assigned purch org C to any company code explicitly. It may be possible that prch org C is only assigned to a plant which in turn is assigned to company code B.

    Please assign the purch org's to company codes explicitly, that way the purch org cannot cater to different company codes.

    Regards,

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 12, 2009 at 09:40 AM

    Dear krishna,

    if your assigned the Company code A to the purchase organization C system will allow to create the vendor master in company code A

    In case of purchase groups are independent that can be used in any company code

    Regards

    Pramod

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    • Dear Pramod,

      Please ignore Purchase groups in my message. Actually while creating a Vendor it doesn't prompt for Purchase group. We are only worried although the Purchase Org is attached to a specific Co code, while creating a Vendor the Purchase Org and Co Code is not being checked.

      Then what is the use of linking Purchase Organisation to Company Code

      Regards

  • author's profile photo Former Member
    Former Member
    Posted on Aug 12, 2009 at 09:48 AM

    Hi Krishna,

    Please check whether following assignments are maintained in configuration.

    1. Purchasing Organization B to Company Code A

    2. Plant 1 to Company Code A

    3. Purchasing organization B to Plant 1

    Regards

    Yoga

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