purchase requsitiions

[Former Member]

HI Gurus,

Lets say the user has submitted a requisition. Is there a report that the user can run and find out where the requisition is sitting right now. I mean if there were two people who were supposed to approve the req, can the user find out OK, the first person approved it and the second did not or the first one did not approve. something like that? Please help

Thanks

ANusha

[Former Member · Accepted solution]

Dear Anusha,

There is no standard report for this. But you can develop a custom report. For my client I've done the same. It's just a simple report showing for each PO the approval levels and what levels have been completed and what levels not with the person to approve(release code).

Cheers

Deepal

[Former Member · Accepted solution]

hi deepal,

you have mentioned that you have done similar report to your client. was this for requisition or PO? our requirement is for requisition.

can you proivde me those steps how you did thta?

anusha

[Former Member]

I think you can use ME5A and use dynamic selection.

You will see "release status" field. It can help you to check which PR was approved or not.

Example.

You have PR that has 2 approvers.

- If 1st approver has been approved, the result in release status is "X".

- If 2nd approver has been approved, the result in release status is "XX".

- If 2nd approver has been approved but 1st did not approve, the result in release status is " X". (1st character is blank)

You can use wildcard character to find you your PR such as "X" <= That is mean it has been released more than 1 person.

I hope this can help you.

[Former Member]

OK will ME5A also give the user name of the approver ? that is what the business is after.

[JL23]

No.

And it might not be possible at all.

A requisition is released with a certain release code.

Depending on your organisation several users may have the authority to release a PR with this code.

If a PR can be released by several people, which one should then be shown? one of them or all?

[Former Member]

Hi Anusha,

If you are looking for the person whose approval is pending than you can approach like this.

This is more related to security and your system adminstrator can help you.

For Release strategy the Authorisaion object is M_EINK_FRG.

Now you check with SUIM tcode ( if you have the authorisation ) that for tcode me55 and ME54N which variant roles are there in the system.

Check the roles for the above mentioned authorisation object.

With these variant roles your sytem administrator or BASIS consultant can tell to which user these roles are assigned.

It looks complicated but for your system administrator it is a very simple job.

Regards

Ankur

[Former Member]

Release code is specific to one single approver right?

[JL23]

not in my system.

It can be done this way.

In my system the approvar and his substitutes share the same release code.

[Former Member]

Dear

It's impossible to take that infomation from standard transaction.

But you can chack that procedure to use Quickview

Table is EBAN / Purchase Reqisition

Field name is FRGST / Release strategy & FRGZU / Release Status

Collation of this field you can staple yourself to an release procesure.

I hope this is useful for u

[JL23]

In the requisition itself at the release tab the user can always see whether the release for a certain code was done or not.

But he cannot see WHO is the releaser in charge for the release still to be done.

[murugan_mgl]

HI,

In ME5A u have options like,check in Dynamic selections

Release status

Release Strategy

[Former Member]

Anusha,

There is no standard report to get this report exectly.

But you can exploure ME5A for the work around or you have to for development.