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Offline Approval Workflow

Hi.

I have WF that triggers and sends mail to users Outlook to notify him for approval of PO.

Now the mail of body should have 2 buttons in Outlook like 'Approve' and 'Reject'.

User will click say 'Approve', in backend in SAP it should put the PO in Released state.

Can this be done?

I have searched where I found for BCS, but there isnt button in Email of body.

My requirement is Button.

Thanks,

Aditya V

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5 Answers

  • Nov 17, 2016 at 09:34 AM

    Hi,

    Check extended notification / SWN_SELSEN.

    Then you have buttons if you choose LINK in the subscription settings for show_action_decision_as, it's not entirely offline approval because on clicking the user decision from email the user has to provide login credentials in an html screen, they only have to do this once since this creates a certificate or something like that. But this SAP standard functionality comes out of the box and is fully supported by SAP

    Kind regards, Rob Dielemans

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    Former Member
    Nov 27, 2016 at 07:28 AM

    I followed all extended notification configuration steps but I am getting http:// only in my outlook email. How to get complete shortcut URL to execute work item from outlook email?

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  • Jan 03, 2017 at 01:25 PM

    Hi,

    was thinking say I bring it a URL for Accept and Reject, is it possible that once user clicks on URL, it will update SAP?

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  • Jan 03, 2017 at 07:30 PM

    Hi

    Can you check the blog Starting workflow from outlook mail.

    Thanks,Pavan

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  • Jan 05, 2017 at 01:08 PM

    Hi

    Yes you can do it

    Check https://blogs.sap.com/2013/12/22/offlineexternal-mail-approval-process-without-using-sap-part-1/

    And http://www.saptechnical.com/Tutorials/Workflow/offline/Index.htm

    Basically you'll have to provide the link as a mailto that will trigger a reply to you SAP that will be intercepted in SO50 and you'll have to implement your method to process this reply

    Cheers

    Stephane

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