Tracking Purchase Card (Pcard) vendor activity

[jeff_mayfield2]

Is there a method of tracking vendor activity in Pcard purchases?

We currently down load Pcard purchase activity weekly from the bank as a text file, convert to an Excel file and upload using a variant of transaction GLupload. This works well enough for placing each transaction in the proper GL account/cost center but the entire balance is listed under the bank as the vendor.

Is there a better way to manage Pcard payment so we can track the charges to individual merchants (vendors) so we can see how much we are paying each vendor without looking through each weekly upload? Can we match pcard vendors to the SAP vendor master or a separate list of vendor such as business partner?

Thanks for any ideas!

Jeff

[Former Member · Accepted solution]

Hi,

The PCard Vendors could be matched to the SAP vendor Master. For tracking purposes, you may create a seperate Vendor Account Group as "Pcard Vendors". While running FBL1N transaction, choose dynamic selectiions and select Account Group as a field to run the report.

Regards

VL

[jeff_mayfield2 · Accepted solution]

Thanks VL, that's a good idea.

When I look at the Pcard transaction history there is a wide variety of Merchants, each with a unique identification such as CHEVRON 886, CHEVRON 554 etc. This will work well for large merchants such as Dell but is there a way to deal with these numberuos individual merchants without having to set up a new vendor for each? It will be very dificult to set up a new vendor for each new gas station or restaurant that is visited.

Thanks to anyone that can provide input.

Jeff

[Former Member · Accepted solution]

Hello Dear

If its not possible to create different Account Group for Vendors then you can use One time Vendor Functionality,

and for tracking purpose you can choose Sort key as 022 in One time Vendor Master.

Hope it Helps

Cheers

IMK

[Former Member]

Hi Jeff,

It has been some time since you logged this inquiry. We have the same questions and were wondering if you successfully implemented functionality to track the pcard charges to individual merchants?  Would you be available for a conference call?

Thank you kindly,

Diane Fraser

New Brunswick Power

[jeff_mayfield2]

Hi Diane,

It's been four years and we haven't moved on this issue.   I was just digging up this old issue again and my search discovered my thread and your post.   Did you get anywhere on your Pcard issue?

Thanks,

Jeff

[jeff_mayfield2]

Is anyone familiar with the Payment Card Processing features in Funds Management? Is this a manageable system for Pcard processing?

Thanks,

Jeff