W-2c(s) Magnetic Media is not generating

[Former Member]

Back in April 2009 we generated W-2c forms for 4 employees in our Production Client using the Reporting Period Date of 12/31/2008 and Consider Payroll Results up to date of 12/31/2008. Today, we want to generate a W-2c for the same 4 employees, and when I attempt to do this in our PRD environment no forms are produced.

What would cause the W-2c forms not to generate?

Thanks,

Edited by: Carla D. Ivy on Jul 30, 2009 5:32 PM

[ted_dinh]

Carla :

If there's no delta difference between the time W-2C created and now for these ees, SAP will not generate a new W-2C . However, if you just want to re-print W-2C generated back in April 2009, you have the option to do it by selectiing 'PrintCopies' button.

Rgds.

[Former Member]

I need to re-generate a W-2c for each of the 4 employees and I need a new file to send to SSA. There has been no additonal payroll adjustments since we last generated w-2c(s) for these 4 employees. But we maintained some formatting of our W-2c form.

I also see that there is a filing date set in our Production environment for W-2c(s). I have been troubleshooting this all day. I cannot figure out why we cannot re-generate W-2c(s) for these same 4 employees.

[ted_dinh]

As I mentioned earlier, if there's no change since W-2C is filed for these ees, you will not be able to produce W-2C in order to re-create new tape files (as far as I understand).

You may want to try to somehow clear out the W2-C filing date, and re-run W-2C again to see if it will let you re-run W2-C/ generating new tape files.

Rgds.

[Former Member]

See comments in BOLD.

I need to re-generate a W-2c for each of the 4 employees and I need a new file to send to SSA OKay File is submittied here. There has been no additonal payroll adjustments since we last generated w-2c(s) for these 4 employees. But we maintained some formatting of our W-2c form. If only form changes are done why do you want to print those 4 employees again. You sent them the W-2c and filed to authorities so what is your requirement?

I also see that there is a filing date set in our Production environment for W-2c(s). I have been troubleshooting this all day. I cannot figure out why we cannot re-generate W-2c(s) for these same 4 employees. As Ted said, you wont be able to generate same 4 employees unless you make additional payrol results adjsutment or remove the filing date. Removing filing date takes lots of effort. There is an option to delete the PRD run of Tax reporter for W-2c but you'saying that you filed so I would NOT recommend that to you.

Arti

[Former Member]

When we generated the W-2cs for the 4 employees back in April the forms generated and we saved the file. We ran the file through Accuwage( software that checks format accuracy before sending to SSA) and there were errors in the file. So we finally got the errors corrected in our file format. So we need to re-generate these W-2c(s) to to get a file that will have the fomat updates.

The filing date was put in Production, but we have not filed these corrections with the SSA. I originally thought I was using the incorrect "Consider Payroll results Up To" Date. I put that date as 5/07/09- the paydate for the time of the payroll adjustment. We did the actual payroll adjustment on 4/13/09.

First- I wanted to check with experts to make sure I was using the correct dates when generating the W-2c. I was looking for confirmation that the Report to period End Date should be 12/31/08. And the Consider Payroll Results up to date should be in this case 5/7/09. The pay date covering 4/13/09( payroll adjustment date).

Please advise,

[Former Member]

Your consider payroll results upto date is fine as long as IT0221 manual check date falls under Tax year 2008.

Well now to resolve your issue delete the PRD run of W-2C you have created. I am advising you to delete it coz truly you didnt file to the authorities but mistakenly set the filing date.

Go to PU19>Utilities>Delete PRD PCL4>fill in the form number and tax comany details.

It will ask you for confirmation. Complete the steps and re-run the W-2C with new changes.

Arti