UWL filtering

[Former Member]

Hello,

We need to configure UWL which will display only selected items.

Suppose we have configured UWL for ESS in R/3 system, then i should be able to see only the Leave Request pending in UWL and not all the pending requests(like cash claims,reimbursement,travel request, cab request etc).

Is this filtering of pending requests possible?

Please reply ASAP.

Thanks,

Regards,

Sandip

[Former Member · Accepted solution]

Ypu should modify the UWL XMl file to display work items from only one task. First try to find out the task number of the leave request work items then modify the XML file as per the steps below. Lets say ur taks number is TS123456789

Log on to the portal with System Admin rights

System Administration System configuration->Universal Worklist and workflow->

Universal Worklist Administration. Click on Start button

Select uwl.standard(Low) from dropdown and click on Download XML button to save the XML file giving any other name say uwl.custom

Copy the below lines in the downloaded xml file.Ensure that these lines fall in between

the two tags <ItemTypes> u2026..</ItemTypes>

<ItemType name="uwl.task.webflow.TS123456789" connector="WebFlowConnector" defaultView="DefaultView" defaultAction="viewDetail" executionMode="Pessimistic">

<ItemTypeCriteria externalType="TS123456789" connector="WebFlowConnector"/>

</ItemType>

Search for DefaultView in the XML. You should see a View tag as below

<View name="DefaultView" selectionMode="SINGLESELECT" width="98%" supportedItemTypes="uwl.task" u2026u2026u2026u2026u2026u2026u2026u2026..>

Modify the supportedItemTypes as below

<View name="DefaultView" selectionMode="SINGLESELECT" width="98%" supportedItemTypes="uwl.task.webflow.TS123456789"

After modifying the XML file upload the same from UWL administration

Check this link for more details

https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/a3461636-0301-0010-3787-978f5ac8...

[Former Member · Accepted solution]

HI Santosh,

Thanks for all your help.

The business requirement in my case is:-There is already a set of users (say AAA) who are using this UWL in the portal and they are getting their mails in the UWL.Now we have created another application(say APP1) and corespomding WF is configured in the backend ,which will be used by another set of users (say BBB).

When AAA log in to the portal,they will be able to see their mails.

So when BBB logs in to the portal,they will be able to see the mails related with the APP1 application.

Please let me know how to do this.

Regards

-sandip

[Former Member · Accepted solution]

Hi,

I think the best way to do this is through SAP ECC security. You can create groups and add users to the group then assign the group the the WF tasks. This will route the appropriate WF to the appropriate group in UWL. Any SAP security guy can do this for you.

Srini

[Former Member · Accepted solution]

HI santosh/srini,

Thanks for all your help.

One more Query:-As new application has been added and coresponding workflow is there,so do I need to add the Task ID of that WF manually in the XM file or it will automatic generate the XML file for that Task ID of that WF.?

Regards

-Sandip

[Former Member · Accepted solution]

HI ,

I tried doing in the similar way.We have 4 Task id in our workflow.I am generating the XML file for our system allias which we have created.There are two XML files.One which is standars UWL file which is uwl[1][1].standard.xml and the second XML file which is generated from our system allias when we registered this.

So can you please tell me in which file we have to insert the code for all my WF Task IDs.

Please do reply to me.

Regards

-Sandip

[Former Member · Accepted solution]

You have to change uwl[1][1].standard.xml only. And ensure the priority is high while uploading the file

[Former Member · Accepted solution]

Hi,

I have the same requirement but i have few doubts regarding this

-The newly created xml file should contain only itemtype name,view name,navigation with respect to the task id eg:TS12345678 which we want or can it contain other items also.

-can the UWLconfigured to our own iview created.

-After uploading the xml also how can i know the newly uploaded xml file is used to retriew the data

Please help me in this aspect.

Regards,

Savitha