Automatic PO creation while GR

[bhushan_bivalkar]

Hi I have configured all the required things for auto PO generation at the time of GR . I have checked all the steps twicw and tried the same but Po is not created at the time of GR . What will be the possible thing which I have missed?

Configuration I made is as follow

Material is valuated and managed by value and Qty both

In Mat Master I put check mark for automatic PO

In vendor maste I have put the check mark

Configured movement type

Maintaine the info record

Source list maintained

Pls let me know what I missed out

[Former Member · Accepted solution]

Hi

You can create a PO in the background at GR in MIGO/MB01 but few things need to be done 1st . And its possible for only movement type 101/161

1. In MMR ...purchasing view tick auto PO and maintain purchase group

2. In VMR purchasing view tick auto PO

3. Create info record with tax code

4. Maintain default document type for ME21N..spro-mm-purchasing-define default vales for doc type with number range

5. In OMJJ for mov type 101under u201Cfield selection enjoyu201D enter field u201CLIFNRu201D

and make it optional.

6. maintain auto PO tick for movtype 101/161 in spro-mm-inv mgmt u2013 goods receipt-create pur order automatically.

7. T code MIGO u2026. u201C goods receiptu201D .. u201C othersu201D u2026 mov type 101 u2026 enter material, qty, vendor, plant, storage location u2026 check and save. Material document is posted. In display we can see the PO number

8. Tcode MB01u2026 enter mov type 101,plant, storage location, vendor, material, qty .. check and save.. Material document is posted.

9.Note the GR number ....In display mode in MIGO we can see the PO number

[Former Member]

HI

check if you have done the following config settings

1. In SPRO enterprise structure assign standard P.org to the plant (IMG: Enterprise Structure: Assignment: Materials Management: Assign Standard Purchasing Organization to plant).

2. Activate auto PO generation for the movement type (IMG: Materials Management: Inventory Management and Physical Inventory: Goods Receipt: Create PO Automatically)

3. A default document type must be assigned to the transaction. (NB to MB01) (IMG: Materials Management: Purchasing: Define Default Values for Document type).

4. A PIR must exist for the material and the vendor with valid conditions.

5. Material must be valuated.

While posting GRN

in the MIRO screen click on non ordered item, then enter material, quantity and vendor. Also check the movement type must be 101.

The system determines the data necessary for the automatic generation of a purchase order as follows:

Vendor, material, quantity, plant, and storage location = manual entry by entry clerk at time of goods receipt.

Purchasing organization = standard purchasing organization of plant.

Purchasing group = purchasing group from the material master record.

Delivery date = posting date of goods receipt.

Price = price from purchasing info record

Regards

Girish

[Former Member]

Hi

I forgot to mention few things

1. Assign std pur org to the plant in spro.

2. Vendor should be for this std pur org

3. Info record should be wrt this std pur org

[Former Member]

hi ,

What you have missed out

1) Standard Purchasing Organization - GOTO IMG ->Enterprise Structure>Assignment>Materials Management -->Assign standard purchasing organization to plant -- here you assign Standard P.Org against your plant ( and make sure that you have created the PIR wrt this Standard Purchasing Organization )

2) In Materila master record --- maintain the Purchasing Group

3) In MIGO --- click settings --> defaukt valued -- there you will find a field Material against which movement type 501 is entered , change that to 101----click on adopt .

Regards,

Anupam

Edited by: Anupam Halder on Jul 23, 2009 1:57 PM

[Former Member]

Hi

Pl Make sure you have done following settings for the Automatic Creation of PO during GR:

1) In SPRO ---> Enterprise Structure ---> Assignment -

---

> Material Management ---> Assign Std. Purchase Org. to your Plant...

2) In Material Master -

---

> Purchasing View -

---

> Pl. Check. Automatic PO check Box and Maintain Purchasing Group....

3)Create your Vendor for oyur Company Code and Std. Pur. Org. combination and in that Vendor Master -> Purchasing Data View--- > Pl. Check Auto. PO Check Box...

4)For your Vendor -Material Master - Plant -Std. Pur. Org combination Maintain valid Info record...

5)In OLMB ---> Goods Receipt -

---

> Automatic Creation of PO ---> for the M.Type:101 pl. check Auto PO check Box

6) In OLMB ---> Movement types ---> Copy,Delete, Check M.Types ---> Choose the M.Type:101 and go into Details -

---

> Then goto allowed Fields for M.Types for M.Type:101 ---> there for the M.Type:101 make the field LIFNR as a Mandatoty field...

If you have done the above settings properly...then in MIGO ---> Choose Transaction GR and referance as Others

and do the GR....Make sure you are doing GR with M.Type:101....and you give the Vendor's name during GR....

Now If you save the GR ...automatically PO will be created...

this you can see it by displaying the MIGO Document..

[Former Member]

dear bhushan

Have you assign vendor in your PR?. If not please assign vendor at PR stage , before save the PR, select "source of supply" at the itme details tap. where you can view the list of suit able vendor for your scenatio. Assign vendor the vendor.

after the above the step goto ME59 and run the same. you will get new PO.

All the best.

reg

mrs

[former_member216664]

Hi Bhushan

Pls check below steps also

A) Customizing

1) pls check whether plant is assigned to std pur organisation or not , it should be assigned to std pur org.

2) for transaction code assign document type .

3) this is only possible for 101 and 161 .

B) frontend

1) required valid inforecord

2) only valuated master data (not for NLAG & UNBW)

3) in Material master record pur group should be mapped.

4) auto PO anly posible for stock material not for conumable material .

Regards

Anubhav

[bhushan_bivalkar]

Thanks I think I have missed couple of points which you have mentioned I ll do the same. Pls elaborate point 2 in customising that for transaction code assign document type

Thanks and regards

Bhushan

[former_member216664]

HI bhushan

pls follow the path

SPRO / MM / purchasing / Define Default Values for Document Type .

point which i have mentioned earlier should be maintain properly

regards

Anubhav

[Former Member]

Hi Bhushan,

For Automatic against GR refer the following path:

SproMaterials ManagementInventory Management and Physical InventoryGoods ReceiptCreate Purchase Order Automatically

Mark the indicator against the movement type. Later create a GR using MB01 /MIGO

Regards

Ramesh Ch

[bhushan_bivalkar]

I ve done all the things , I have also refered earlier posts regarding the configuration part. Even if its not working

[Former Member]

Hi Bhusan,

What was the error you are getting ?

Regards

Ramesh Ch