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Inspection and tracing of physical samples

Hello folks,

I do have a query over a process of my client. They withdraw reserve samples from the good receipt from vendor and keep them for a specified period. Additionally, they go under quality inspection every year and after inspection is done, quantity is reduced from the reserves stock. They also have identification system for each reserved sample.

I need your help in mapping this scenario in SAP and following are my queries,

I am not sure of going with insp type 15 or 09. Because my client need inspection lot for reserved samples after one year from the date of UD (made for 01 inspection lot) and this will repeat for every year.

Kindly suggest please.

Thanks, Raj

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1 Answer

  • Nov 17, 2016 at 01:51 PM

    SAP has a pretty standard process for this. How much have you researched it?

    Create a storage location for you reserves and this can be configured into the inspection type settings for each inspecion type in configuration.

    During the UD you make the qty posting to "Reserves".

    you can chose to use or not use physical samples or use them manually. If you don't want to deal with doing physical sample drawing procedues, just post the inventory to Reserves. Once these reserves reach the retains storage facility, the user can "log" them in as a manual physical sample. They can then deal with them in two ways. Set a store until date which the user monitors and creates type 15 inspection lot for when they hit that date, then after inspection, update with a new date.

    The second way is that as soon as they log in the sample, simply create the type 15 inspection lot upfront and set the inspection lot start date one year out. Then monitor the QA32/33 worklist to determine what needs inspection in the upcoming week/year. After inspecting, post off the quantity used and create the next year's inspection lot. You could use some follow-up actions on the UD if you wanted to help automate that but the transactions really aren't all that hard to do.

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