MIRO without Service Entry Sheet

[Former Member]

Hi,

We have a odd requirement to have the MIRO done before the Service Entry Sheet. The business process is as follows:

1. User will raise a Service PR and then a Service PO will be raised.

2. The services will be carried out at the plant.

3. There will be a central location for Invoices and the vendor might send the invoice before the Service Entry Sheet is created.

4. To manage the huge load, the MIRO will be posted and will be blocked (Since Service Entry Sheet is not created).

5. The Blocked Invoice will trigger a workflow which will be sent to the requestor reminding that a Serv Entry Sheet has to be created.

6. The requestor will then create a Serv Entry Sheet and the Invoice will be cleared.

Std SAP does NOT allow the MIRO without the Serv Entry Sheet.

Any feedback will be appreciated.

Amit

[Former Member]

HI

1. while creating a service PO select the DELIVERY tab at item level, select both the goods receipt and GR Non- valuated check box. In the INVOICE tab deselect the GR Based IV checkbox. This setting will allow you to create a MIRO before posting a service entry.

2. While posting the invoice in MIRO you can select the Manual posting block, which should trigger the workflow.

3. The resposible person will then post the service entry,( which will be non valuated).

4. you can then post the invoice by removing the manual posting block.

regards

Girish

[Former Member]

Hi

you can do this way-

step1-

You can change the Error message into warning which you are getting during invoice posting ( in absence of SE) or

make the changes in std SAP invoice posting code

see at which stage SAP code validate whether Service Entry is exist for given PO.

If SE is not there then instead of allowing to throw an error message, and bypass the error message with warning message.

Step2

you pass the MANUAL BLOCK on invoice via user exist . As soon as you post the invoice, Invoice will have header level block (you can see the invoice in RSEG table RSEG-SPGRQ)

Step3

there should be one function module which will fetch the requisitioner ID from Purchase Order ( ARNAM or AFNAM, based on company policy)

logic- if invoice has manual block , then get the requestor's ID and send a notification via WF to requestor 2) you need to schedule a job which will call T code MRBR with option Manual Block to release the invoices

Process- Once SE is done by requestor and subsequent GR is created automatically, the job will run as per the schedule and invoice will be unblocked

Hope this will help you

[Former Member]

Hi Amit,

Not sure about the solution for your problem but still would like to add here as below:

For a service PO when you try to post Invoice only error you would be getting is enter service entry/ delivery sheet no. However, system checks this based on GR based IV indicator checked in in PO -> Delivery Tab and in Purchase Info. Record.

Can you proceed with Invoice Work Flow by parking the invoice instead of posting the same?

On parking the invoice; its WF should be routed to required user and then user can proceed from his end.

Please let me know if it works for you.

@ Experts,

Please correct if anything is incorrect.

Thanks And Regards,

Krupesh Kothari.