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Former Member

document reversal

How do we delete all documents in a g/l account for different fiscal years, I know about f.80 mass reversal and fb08 but they are reversal by documnet types or document numbers.

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  • author's profile photo Former Member
    Former Member
    Posted on Jul 21, 2009 at 09:33 PM

    What do you mean delete all documents for a GL account? You can never DELETE an accounting document. Even if we assume your question is about reversal, how can you reverse just one side of an accounting entry (since your requirement is to delete/reverse all documents in a GL account); you have to reverse an entire document. If you are looking for zeroing the balance in a particular GL account, pull line item report for that GL account (or if you don't care about individual line items, just pull the GL balance report) for each year and you have to post individual accounting entries in the respective years. For example you have a debit balance of USD 100 in year 2008 on that account, post USD 100 on that account on the credit side (note that you have to find an offsetting account for the debit side of the entry).

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    • Former Member Former Member

      The assets were not working in current system because depreciation was not run for past few years. we are loading assets all over again. since the assets were not working, the postings were made to depreciation expense account as journal entries. similarly postings were made to the apc and accumulated depreciationa ccount. now when we load the asset balances in AS91, they will duplicate as they already got balances in apoc account and dpereciation account (that are non recon accounts), so we will have to zero out the balances in these accounts. also will have to zero out balances in depreciation expense account since they already posted to this account for the whole year of 2009, they willneed to be zeroed out till their go live date which is somewhere in august.

      that is why i wanted to know how do we zero out balances in these account and what will be the offsetting account?

  • author's profile photo Former Member
    Former Member
    Posted on Jul 21, 2009 at 11:45 PM

    Hi,

    Let us first understand what delete is. Delete implies that you want to remove all traces of a document. THis is not advisable nor practical from business and audit view point. Moreso in fiscal years that are past. If what you are meaning is ARCHIVING than the process is different.

    Muralitk

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