What is the purpose of F-03 clearing? How to clear GL account there in F-03

[Former Member]

HI,

What is the purpose of F-03 clearing? How to clear GL account there in F-03.Please help me in understanding the concept.

Thanks

Supriya

[siwar_taleb]

Hi,

The T Code F-03 is used for Manual Clearing:

In manual clearing procedure, we individually select each open items seen on the screen at a global level, that balance to zero from an given GL account.

The said GL account needs to be defined as open item managed account.

The system marks the items as cleared and a clearing document number is generated.

As  an example of account clearing: Manually clearing an open invoice with a related credit memo and payment on account.

Regards,

Siwar

[former_member184878]

Hello,

It is used when you make direct posting to a GL account like - other receivables.

When debit and credit entry per line have balance zero you make a so called

reconciliation. This means when you take a look on this account, that you only see

open items. In the example 10.000,--

At GL master you have to set GL account to open item management.

Go to GL master  use TCode FSS0 and press F1 at open item management, you will find a detailed

description abour open item management.

Hope it is helpful for you.

all the best Erwin

[Former Member]

To clear the open items of G/L we use f-03, the best example would be GR/IR clearing account, if the clearing rules are not met in the automatic clearing the line items won't be cleared, then we need go for F-03 only.

Here we can clear open items of 2 0r more G/L's like debit open item of one G/L by credit open item of another G/L

[former_member182098]

Hello,

There are cases where you pass some manual entries which might not have cleared against the other related item, THOUGH the balance has been ZERO. Like cases where you reverse logistics invoice through MR8M, then entry gets reversed but they are still open items. Like some GRIR accounts might have debit and credit entries for same purchase order and the balance MIGHT have become ZERO, but still they are open item. To clear all these open itesm (changing the status of the open items to cleared items, you need to use F-03)

Please go to F-03 and give the GL account which want to manually clear the debit and credit items.

Normally you will this kind of activity for clearing account, where there is no automatic clearing mechanism explained in OB74.

now click on open items. (if you know any specific things like document number etc. you can fill them, then they will act as a FILTER and only those document numbers you feeded will be appeared)

Now select the items you want to clear. Deselected all other you do not want to clear. Selected items will be in blue colour and the difference at the end of the screen MUST be ZERO to post (unless you configured otherwise)

Click on save button.

The entries passed will GL Account A Dr and GL Account B Cr. Meaning that there is no implication but posting the debit and crediting the same account and clearing the status of the line items from OPEN to CLEARED.

Hope I am clear.

Regards,

Ravi

[Former Member]

This message was moderated.

[durgasankar_innamuri]

Hi,

For clearing of gl line items we are use F-03 transaction code. For example: When users pass manual reversal entries instead of reverse the document. Open items has to be clear manually through F-03.

When miro document reversed through mr8m provisional liability accounts will be cleared through F-03.

Regards,

Sankar