idoc

[Former Member]

hi,

1 outbound idoc -suppose if we send billing o/p as idoc -i want to know

. how customer see this billing -will he get print preview or what exactly happens

2 inbound idoc -if vendor cretated po then in our system how exactly is it effect-will there be auto order creation against po .

Pl suggest -i'm confused on this

[Former Member · Accepted solution]

Hi,

There are various ways in which we can use the Idoc's in SD. A few are listed below.

1. The Idoc can be generated for picking and sent to the warehouse where the pick list can be printed from the idoc and the picking can be completed.

2. The delivery note or delivery chalan can be sent through Idoc to the warehouse and they print and use the same for despatching the material.

3. Idoc's can also be used in third party sales if the vendor is supporting the Idoc's. The PO can be sent to the vendor in the form of the Idoc.

4. Order acknowledgements can be sent to the customers in the form of Idoc's.

There can be many more instances where we can use the Idoc's in SD.

Hope this helps you in understanding the scenario's for Idocs in SD.

[Former Member · Accepted solution]

hi,

i know the concept of ale/edi but i'm confused on

1 outbound idoc -suppose if we send billing o/p or order confirmation as idoc -i want to know

. how customer sees this billing -will he get print preview or what exactly happens

2 inbound idoc -if vendor cretated po then in our system how exactly is its effect-will there be auto order creation against po of vendor or how it will be processed

Pl suggest.

[Former Member]

Hi,

1 outbound idoc -suppose if we send billing o/p as idoc -i want to know

. how customer see this billing -will he get print preview or what exactly happens

Ans: 1)The customer if he supports Idoc then Idoc from us will reach him and gets updated in his system from where he can view/print the billing document.

2) Where the customer does not support Idoc - The idoc from our system is sent to a thrid party system may be UNIX or GENTRAN or in SAP XI where it is translated into the format which the customer's system recognises and then he can view/print from his system.

2 inbound idoc -if vendor cretated po then in our system how exactly is it effect-will there be auto order creation against po .

Ans: When the vendor send's the PO, there can be again two scenario's as below.

1. Where the vendor is supporting Idoc's - The vendor sends the Idoc from his system and it comes in our system and a background job can be run on a periodic basis so that the Idoc is processed in our system and based on the PO an SO is generated and saved.

2. Where the vendor is not supporting Idoc's - The vendor sends the PO in a certain format and then it goes to a third party translator which translates the file into the format which our system recognises (idoc) and then again the same process of running a background job is done for processing the Idoc.

Hope this clears your confusion.

[Former Member]

hi thx for replyin

suppose both sender & receiver are on sap (ALE we use)

i want to know suppose billing o/p we'r sending as idoc -

1. whether users at receiver end - will they get a print preview (i mean like regular printout what we take as hard copy - like what we can see in sp01) or billing document gets created in vf01 or will it be just table -fields

2 in such a case which tcode users will use to view the idoc what they have received

3 also how will the receiving user know that there is an idoc received - will there be any intimation or popup message.

Pl suggest

[Former Member]

suppose both sender & receiver are on sap (ALE we use)

i want to know suppose billing o/p we'r sending as idoc -

1. whether users at receiver end - will they get a print preview (i mean like regular printout what we take as hard copy - like what we can see in sp01) or billing document gets created in vf01 or will it be just table -fields

2 in such a case which tcode users will use to view the idoc what they have received

3 also how will the receiving user know that there is an idoc received - will there be any intimation or popup message.

Hi,

Please find the answers to your queries as below.

1. When the Idoc comes into our system, there is a function module which will process each of the idocs or a program is written to process the inbound idocs. In this program include a logic which generates an output in the document which you want to directly print or you can also have it to be manually processed. In this way you can be able to see the preview of the document.

2. The Idocs that come into our system can be found out using the T-codes WE02 or WE09. To search you should be knowing whether it is an inbound or outbound idoc, the logical message, port of the sender and if you know the field for which you are search viz. sales order or delivery number etc.

3. We can have a workflow setup and configuration done for the inbound and outbound Idoc's so that the user receives an intimation as soon as there is a new idoc or get mail for errors in processing the idoc and so on.

Hope this will help you in clarifying your doubts.

[Former Member]

hi ,

1 whether users will be given access to we02/we05 tcode in production to check idocs's or is it only for consultants -if not is there any specific tcode only for users

2 pl also let me know few idoc error -from sd perspective

3 how can we resend idocs after correcting it

Pl suggest

[Former Member]

1 whether users will be given access to we02/we05 tcode in production to check idocs's or is it only for consultants -if not is there any specific tcode only for users

2 pl also let me know few idoc error -from sd perspective

3 how can we resend idocs after correcting it

Answers to your queries are as below.

1. The access to the t-codes will depend on the role of the person and if necessary the role can have the access to tcodes for viewing the idocs and if required for reprocessing the idocs.

2. Errors in the idocs can be classified mainly into two - technical errors and functional errors.

Technical errors will be like partner profile not defined or port of the sender is differing or connectivity issues.

Functional issues are varied and depends on the functionality and can be related to material, customer, sales order, delivery etc.

3. After we rectify the errors in the idocs, the idocs can be reprocessed using the below methods.

a. Using tcode BD87 provided you have necessary authorisation to post the documents.

b. Using tcode WE19, this will create a new idoc number with the same data as in the old idoc and the old one will not be processed.

c. Using the program RBDMANIN.

Regards,

Sampat

[Former Member]

Hi

1) When we are sending I-doc to some other system, we are sending data with field names. Suppose field "Name" and value "sdquest". Now we would decide at other system level how they want this data to be displayed. Where exactly they map this field Name in their system. and output could be report, or form or downloadable excel etc.

2) Similarly when I doc are coming In to SAP system, BADI triggeres written by ABAPers and maps the field contained in I-doc. Ex. if PO data is coming in we could use Badi: "create_sales_order" with this badi we map the incoming fields with SAP fields, and on save output will be a sales order.

[Former Member]

Hi,

I will try to explain this in simple example, Say u are using some third party software which are interfacing with SAP and you want to transfer data between these systems, So u can do this via IDOC.

For example : Pricing and Tax in some client is calcultaed by Sabrix or Vertex, where these data comes to Systems via Idoc.

U can refer to these links for detail

www.sapdb.info/idoc-creation-step-by-step/

Thanks,

Raja