Why to have Employees as vendors

[Former Member]

We have FI and HR imlemented on same system. Now we are going to have Travel management also. We have not created employees as vendors. Could someone please explain why to have employees as vendors. What are the benifits of having employees as vendors and what we miss by not having them.

Thanks!

[Former Member]

Hi,

There are following reason for employees to be created as vendors.

There is no way that you can make posting with personal number though you can give it as an additional account assignment. So, whenever employee takes an advance for travel then how would one keep track. So, when employee is created as vendor you can post the document like Vendor Dr and Cash Cr. So to keep record of any transaction to employee like travel advance, medical advance, advance against expenses vendor is created for employee.

might help you.........................................................

[Former Member]

well, we have a FI account for advances and when we post any transaction to this account, the 'personnel number' is a mandatory field. so we post dr. or cr. with personnel number. Then we may filter the transactions (fagll03) with the personnel number to get the details of his account.

[Former Member]

Very clear now...

Thanks to all friends.

[Former Member]

Hi,

Employees are created as vendors for:

1) Making advance, normal and cash payments. As printout of cheques can only be done for vendor payment

2) Booking of travelling and other tour expenses and then knocking them out with advance

3) Employee can view their ledger through FBL1N

4) For individual empoyee salary payment for those who have been missed out in the payoll run.

Regards,

Kiran

[Former Member]

Hi,

If you create employees as vendors- you can have the track of advance payments & other direct FI postings.

Regards,

Rajeswari