Skip to Content

Checks were sent out and then voided - What to do?

Here is the scenario:

1) Checks printed and sent out.

2) Check voided and reprinted (not sent out) - Yes this was an accident.

Now in transaction FCH1, void reason code says (Ripped during printing)

Check number shows 2157718. (Good)

Replacement check number shows 2158036. (Bad)

Pospay file was incorrect but we managed to work with bank and had them cancel the first file (as it showed the checks sent as being canceled) and sent them a new pospay file with original check numbers only (in order to match the checks mailed out).

Now I'd like to unvoid the orginal checks but wonder the implications.

Not being very knowledgeable about this topic, I'm looking for any assistance I can get.

Add a comment
10|10000 characters needed characters exceeded

Assigned Tags

Related questions

2 Answers

  • Posted on May 19, 2009 at 07:51 PM

    Hello,

    you have two issues.

    1) Checks printed and sent out.

    This would have been absolute problem, if the bank was not convinced with your words. Fortunately, they have convince and they are agreed to take a new file of POSPAY checks. Now, you need to cancel the original checks. Since, the bank is nothing to do / not at all intereste with your first bunch of checks. Therefore, no point in keeping them as it is. You need to void them. Use transaction code FCHG / FCH9 to voide them.

    2) Check voided and reprinted (not sent out) - Yes this was an accident.

    This is no issue at all. Since the physical checks are with you. Void in the system FCH9 and physically cross marking "CANCELLED"

    Following details should be useful.

    If it is used check voided use FCHG - then FCH5

    If it is unused check voided use FCHE - then FCH5

    Regards,

    Ravi

    Add a comment
    10|10000 characters needed characters exceeded

    • Hi,

      Because already it became complex by voiding some. I would not recommend to do it FCH4. If again some of the check number are messed up with other number, then again it would be a difficult task to coordinate with bank. Therefore, all the old checks, I would recommend to void them through FCH9, though it may be a bit hard work 😊

      You can see in FCHN - to get a clear status of the each check. Probably, you can download FCHN file to an excel and use the document numbers for cancellation purpose.

      Regards,

      Ravi

  • Posted on May 21, 2009 at 02:31 PM

    Due to cross company code accounting and other issues with check renumbering, etc, we have decided the best and easiest course of action would be to simply modify the end of month clearing file with the new check numbers. Then our only problem is auditing and SAP provides a good trail of check to replacement check numbering. We will add notes to identify what happened for both the auditors and ourselves. We hope all checks will be cleared within a month or two at the most.

    Add a comment
    10|10000 characters needed characters exceeded

Before answering

You should only submit an answer when you are proposing a solution to the poster's problem. If you want the poster to clarify the question or provide more information, please leave a comment instead, requesting additional details. When answering, please include specifics, such as step-by-step instructions, context for the solution, and links to useful resources. Also, please make sure that you answer complies with our Rules of Engagement.
You must be Logged in to submit an answer.

Up to 10 attachments (including images) can be used with a maximum of 1.0 MB each and 10.5 MB total.