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Cash Journal (FBCJ) : What are Business Transactions ?

Hello Experts,

May i please know the ACTUAL use of Business Transactions when the system ask GL Account in a Column after Amount, Doc, Split and T.

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  • Posted on May 19, 2009 at 08:22 AM

    Create, Change, Delete Business Transactions

    In this activity, you can create, change, and delete business transactions for the cash journal.

    Note

    Alternatively, you can create the business transactions online using the cash journal document entry. From the SAP Easy Access screen, select Accounting -> Financial accounting -> Banking -> Input or Outgoings -> Cash journal.

    Activities

    Enter the appropriate date for the following fields:

    Company code

    The company code in which the business transactions should be created

    Business transaction number

    Random number that uniquely identifies the business transaction (these numbers are automatically assigned by the system)

    Business transaction type

    E (Expense)

    R (Revenue)

    B (Cash transfer cash journal to bank)

    C (Cash transfer bank to cash journal)

    D (Customers-incoming/outgoing payment)

    K (Vendors-outgoing/incoming payment)

    G/L account

    Expense or revenue account for the offsetting postings of G/L account postings, for example 400000 or 800000;

    Caution: You must not make entries in the fields for business transaction types D and K.

    Tax code

    Determines the business transaction control

    Caution: You may only make entries in this field for business transaction types E and R.

    Cash journal business transaction

    Random, automatic language-dependent indicator for the business transaction, for example, SAP Shop or Taxi.

    Business transaction block

    Indicator that a business transaction is blocked for additional postings.

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  • author's profile photo Former Member
    Former Member
    Posted on May 19, 2009 at 08:34 AM

    Dear Hussein Merchant

    Business Transaction is nothing but nature of expense or revenue against which you are utilizing the specified amount. e.g.

    Advance to Employee

    Auditor Remuneration

    Bank Charges

    Business Promotion etc.

    Hope it helps

    Cheers

    IMK

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  • author's profile photo Former Member
    Former Member
    Posted on May 19, 2009 at 08:53 AM

    Hello,

    If you want to post cash journal entries in FBCJ then you have to create business transactions in FBCJC2. Bus.transactiona can be created under different bus.transaction types such as

    R - Cash receipts/revenues

    E - Cash payments/expenses

    B - Bank deposits

    C - Withdrawals from bank

    D - Cash receipts from /payments to customers

    K - Cash receipts from /payments to vendors.

    In FBCJ you have to select the respective bus.transaction you created and make the postings under the tabs cash payments , cash receipts , check receipts.

    Thanks

    Anil

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  • author's profile photo Former Member
    Former Member
    Posted on May 20, 2009 at 05:21 AM

    Hi,

    You have to check the following settings whether exists or not before posting any entries in FBCJ:

    Steps:

    1. Create a GL A/c (Petty Cash A/c) in FS00: Important Fields to be selected:

    A. Under Control Data, select "Only balances in local currency" and

    B. Under Create/bank/interest, select "Post automatically only" and "Relevant to cash flow"

    2. Amount Limit (FI_BL_CJ_V_MAXAMOUNT):

    Here give the maximum amount limit for your cash journal

    3. Define Document Types for Cash Journal Documents (OBA7):

    Document type for cash journal: CJ is available in the std SAP system. We need not create it. If it is not available (For example, it is not available in 4.7), we have to create it.

    4. Define No Ranges for Cash Journal (CJC1):

    Create document number ranges in T code CJC1 and assign the same to the document type: CJ (In step No.3)

    5. Set Up Cash Journal (CJC0):

    To set up a new cash journal for a company code, enter the appropriate data for the following fields:

    A. Company Code

    B. CJ number: This is a random number for CJ identification purpose

    C. G/L account: Itu2019s nothing but Petty Cash A/c created in Step 1.

    D. Currency: Currency in which you want to run the cash journal

    E. Document Types: AB, KZ and DZ

    6. Create, Change, Delete Business Transactions (CJC2):

    Business transaction types:

    E (Expense): Here you can select the GL A/c for expenses (For example: Admn Exp A/c, Rent A/c, Conveyance A/c, Miscellaneous Expenses A/c etc.)

    R (Revenue): Here you can select Revenue GL A/cs like Sales A/c etc.

    B (Cash transfer cash journal to bank): Itu2019s nothing but Cash deposited into Bank. Select Bank GL A/c here.

    C (Cash transfer bank to cash journal): Itu2019s nothing but Cash withdrawals from Bank. Select Bank GL.

    D (Customers-incoming/outgoing payment). Since it is related to Customers (Sub ledger A/cs), we need not select any account number. We have to Customer A/c number at the time of posting the entry in FBCJ.

    K (Vendors-outgoing/incoming payment): Same rule for Customers.

    These are the important settings before CJ posting.

    Cash Journal Posting: T Code: FBCJ

    Steps:

    1. Select suitable Business Transaction Types i.e Cash Payments or Cash Receipts before entering any line items

    2. Keep cursor under Business Transaction and press F4. You will find all the transactions which are entered in Step No. 6 above. Select suitable business transaction, give other necessary details and post the entry.

    Regards,

    Kannusamy S

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    • Former Member

      Hi Swamy,

      thank u so much, this is realy valuable.

      it means that Business Transactions are nothing but grouping? please correct me if i m going wrong.

      now please lemme if based Cash Journal's Business Transaction, will i be able to generate a MIS/Cash Book analysis, to track the cash outflow Business Transaction wise?

  • author's profile photo Former Member
    Former Member
    Posted on May 20, 2009 at 06:17 AM

    Hi Merchant,

    It is a business transaction Name, Which is attached to G/L Account for carrying out posting of cash payment or receipt entry directly to GL Account other then cash account. This can be configured or as well as created fro SAP Menu, while entering New Transaction.

    - While Carrying out Cash journal Entry Business Transaction name will be asked not G/L Account

    Hope this is clear.

    Rgds

    Manish

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  • author's profile photo Former Member
    Former Member
    Posted on May 21, 2009 at 10:58 AM

    ok

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