Retention process

[Former Member]

Hi,

My client want to implement the retention process.

For example, the vendor payable is Rs 1000. Client want to pay 900 as immediate and remaining 100 want to pay after 6 months.

And this client want to tract this Rs 100 in separate recon. account with special gl indicator.

How can we do this.

please guide me with steps.

Sateesh

[former_member182098 · Accepted solution]

Hello,

The requirement is not possible.

Special GL transaction is a transaction which essentially to be happened before invoicing.

The most you can do is:

Use Instalment Payment methods in OBB9 (OBB8)

Your invoice will be segregated into the ratio you have mentioned and the total value must be equal to 100 percent.

Regards,

Ravi

[Former Member]

Hi,

Create a new Special GL Indicator for retention.

Payment can be taken as a request and clear only part of it.

The rest can be cleared at any point later.

Hope its clear..

Good Luck

Chill Madi

Raghu

[Former Member]

Check this with the functionality of downpayment chains. Refer details in below link

http://help.sap.com/saphelp_erp60_sp/helpdata/EN/93/0b5f3c2edee366e10000000a114084/frameset.htm

Alternatively you can create a special GL indicator in FBKP or use any existing one for retention money and during payment book 90 to bank account and remaining 10 to vendor line item with the special GL indicator. When the period of 6 months is over then debit the vendor with special GL and credit bank account.

Thanks and regards

Kedar

[Former Member]

Kedar,

thanks for your reply. I need some more info. from you.

I posted a invoice a for 200000 for retention in f-43, system gave the document like this:

Stationery Purchase Account 200000

To Vendor Account 190000-

To Vendor Account 10000-

when i see in FBL1N, system show two line items with same doc no.

After that i paid 190000 in f-43.

Here i want to transfer remaining 10000 to some account, which helps our client to know and track the total retention payable amount.

Please guide me with steps.

Sateesh

Edited by: Sateesh Kumar Veluguri on May 12, 2009 1:02 PM

[Former Member]

Define a special GL indicator of your own with text retention money and assign a seperate vendor recon account for this indicator in FBKP-Special GL.

Then when you pass the invoice entry will get passed as follows:

Stationery Purchase Account 200000

To Vendor Account 190000- (normal reconciliation account in vendor master)

To Vendor Account 10000- (with special GL indicator and the special account mapped to recon account in FBKP).

You can track all retention amounts payable in vendor line item report by selecting line items with this special GL indicator. Then pay this retention amount whenever you want later by selecting the line item with this special GL indicator.

Thanks and regards

Kedar

[Former Member]

Thanks kedar,

I have created a new sp gl indicator E for vendors, and assigned spgl recon. account to normal recon.

in which transaction code i have to use this one.

i am not able to use E in f-43.

please guide me the steps.

sateesh

[former_member203642]

Which you created the Spl. GL Indicator go

Properties in

spl gl transaction type

select the check box others

Regards

John Pal