Single billing item requiring more than one billing accounting document

[Former Member]

Hello All,

We have the need to create more than one customer invoice (billing accounting document) for a single billing line item.

Require the following:

Customer Invoice for the product

Customer Invoice for the VAT (on product)

On the billing document the billing line item will include the VAT on the product, but require a Product invoice in USD currency and VAT (on product) invoice in GBP currency.

As have these different invoice currency requirements therefore need separate customer invoices (billing accounting documents) for these elements.

I'm guessing I'll need some development within the SD-FI accounting interface to get this split of a single billing item into multiple customer invoices (billing accounting documents).

Can any of you please help?. I cannot find any information anywhere else to help with this issue.

Thanks very much in advance,

Michael

[Former Member · Accepted solution]

Hi Mike,

Can you please clarify whether your need to create two customer invoices (Customer Invoice for the product and Customer Invoice for the VAT (on product)) is related to statutory documentation that needs to accompany the goods or may be sent to customer later?

If this is relevant to documentation only, then it can be achieved by creating two output types each of which will have a different smartform printing the specific layout desired with a suitable heading. The consequence will be that two customer invoices can be printed off the same SAP billing document.

Please let me know if I have not understood your requirement correctly.

Thanks & Regards,

Krishna

[Former Member · Accepted solution]

Hi Krishna,

Thanks for your reply.

No it is not just a requirement for the invoice outputs.

The product needs to be invoiced in USD and the VAT in GBP [The customer will pay for the product in USD and the VAT separately in GBP]

Not sure if it's possible to split within a billing item or whether we will need to maintain a separate billing line to keep the product cost and VAT separate.

Appreciate if you've got any idea on the best approach to this issue.

Thanks,

Michael

[Former Member · Accepted solution]

Hello All,

I am still hopeful for an answer to this.

Basically I want to know whether the following is possible and how;

Single billing line item but require more than one customer invoice (billing accounting document), as the product is paid in USD by the customer and VAT, Excise duty etc. in GBP.

So it is not really spit billing as it is the billing accounting documents require to have a split of. If need split billing for this then would like to know how can have the split of product and VAT (these will be in different currencies).

I would expect this issue has arisen in other companies before so would like to hear back from those who have dealt with it before to understand what was done.

Thanks a lot,

Michael

[Former Member · Accepted solution]

Hi Mike,

Isn't your requirement derived from what is needed in FI, i.e specific financial postings desired? e.g. foreign currency posting in a specific G/L, etc.

So rather than trying to achieve the effect of multiple FI docs from one billing line, it may be an option to discuss with FI consultant and users to know what specific entries they need posted. Based on this, it may be possible to use some user exits in billing accounting interface to trigger any additional entries / documents to fill the gap of standard billing.

(One possible approach using exits above: If this scenario were to run using standard billing, i.e. one a/c document from one billing document with postings in the usual currency and not in USD, what manual transactions the users need to do to correct the scenario? The same can probably be automated using user exits.

Another approach: Investigate along with FI colleagues to check whether any data can be changed in the exits just before the a/c document gets generated so that an additional document with required postings can be generated. I do acknowledge that this sort of manipulations, particularly with a/c docs, can be tricky and risky so require thorough testing)

Regards,

Krishna

[Former Member · Accepted solution]

Hi Krishna,

Thanks again for your advice.

I had a further meeting with the business and they do not mind if there is more than one billing document for this. Therefore I no longer require that one billing item be split into more than one billing accounting document (Accounts receivable invoice) although it is still a consideration.

It is still a requirement though for a separate billing accounting document because product, vat and other costs may be invoiced to the customer in different currencies, so we will need to figure out how we split and use the sales order line items, for example may end up requiring the product, vat, etc. on separate lines.

It would be great if there was some standard SAP for such requirements but it is not looking like there is.

Thanks again,

Michael

[Former Member · Accepted solution]

Hi,

I have found out that it is possible for a billing split of single sales order items, the pricing conditions can be split into different billings, but not possible (without development) for the separate billing documents to be in different currencies.

Regards,

Michael

[Former Member]

We have a requirement where we want to post to finance to the customer's account two entries, one for the net value of the invoice and a separate entry for the VAT amount. The reason is that the customer splits the payments and this would help with the matching of the incoming payments.

Wht would be the best/standard way to do this.

Regards