PO open but WBS element closed

[Former Member]

Hello,

We have a business scenario where a Purchase order is raised against a Project WBS.

When the project is to be closed there is a validation that stops you changing the status of the project until all the commitments are closed, ie that there are no open GR's to be processed.

However, it will allow WBS closing if the GR is done in full.

Later the invoice comes in and is processed against the PO, but there is a price difference. The system wants to post this price difference back to the Project WBS but it is now closed, so the invoice cannot be processed unless the project is opened again.

This seems is not efficient.

Can we set up so that the WBS can not be closed until the PO is fully complete including invoices? or can we have the account assignment changed to code to Cost Centre??

Has anyone else come across this situation with a workable solution??

thanks in advance.

[Former Member · Accepted solution]

The goods receipt indicator in the purchase order determines when the commitment is reduced.Don't set GR Indicator- Commitment is reduced when invoices are received.

Regards,

Sreenivas

[Former Member]

We want the PO to be GR'd. We have some service PO's that are based in Invoices for commitments, but for materials, we want to GR them.

As you point out, we really want all project related costs to be on projects including price variances. Only if the project is closed should it go to the cost centre. I remember Stock in CO-PA works like this, if you have a PPV it when to the units on hand, or COS if they were sold.

The Validation, as far as I know is a standard SAP validation, not a customised one. I will investigate this further to confirm.

It seems a straight forward requirement, but I haven't found an answer yet.

thanks for your suggestions tho.

[Former Member]

You could probably do both.

You can definitely change the system so that purchase price variances gets posted to a specific cost centre. If that still satisfies the business requirements - you now have some of the projects costs not sitting on the project.

The other method is to change your validation. But you don't say how that works. I would presume that it is a customer specfic validation, just change that.