Budget Control for BCS in Fund Management vs. Internal Order

[Former Member]

Hello Folks,

I have a question for the budget control function between BCS in FM and Internal Order.

We are now planning to implement BCS for general expense and Internal Order for certain projects.

Namely, when we spent some money for business meal for general purpose, that amount will be posted into certain cost center.

On the other hand, when we spent the money for business meal for certain project, it will be posted into certain internal order.

As we know, both BCS and I/O have the budget control function individually.

The problem on above is as follows.

When I want to post project cost into internal order, the system wants me to enter cost center code.

So I have created the derivation rule of cost center for internal order, and then above error message is disappeared.

But when I entered that expense line item, the budget is checked not by internal order but by BCS even though I have already entered related internal order.

Could someone tell me how to check the budget amount in the same expense account with BCS and I/O function?

PS: The budget control of BCS function is working properly in any case.

Thanks.

BR,

Chris Kim

[iklovski]

Hi,

Budget functionality of FM (Funds management) and CO work independently. That is, you can manage the budget in both components separately. You should only distinguish between the funcitonalities: budget in CO is much less flexible and operates on the level of the object (with no option to manage it for cost elements or implement derivation strategies). FM is much more flexible and via FM objects (fund centre, commitment item, fund, etc.) allows to manage any budget scenario possible.

By the way, you do not have to enter both cost centre and internal order if you don't need to. If the system required it for you, that's apparently because of field status group of G/L where cost centre is set as manadatory field. CO is satisfied with one of the true CO objects, it deos not require more than one if no specific rule (validation) is defined.

Regards,

Eli

[Former Member]

Hello Eli,

Thank you for your quick comment.

I have tested it again.

I would like to let you know my test procedure.

1) I have deactivated FM function to check whether the availability control for internal order works properly or not. In this case, the availability control for internal order worked correctly. Namely, I couldn't post the amount if it was over the current budget.

2) In next step, I have activated FM function and enter the expense document with internal order.

In this case, the availability control for internal order didn't worked at all.

I would like to attach the related screen shots for your understanding, but unfortunately it is not possible.

Consequently, even though the current budget for certain internal order is $2,000, I can post $55,555,555,555.00 into above internal order.

Do you think above is possible if the availability control for internal order works correctly?

Please let me know where my fault is.

I appreciate your help.

BR,

Chris Kim

PS: I believe the availability control for internal order works correctly along with former budgeting fuction in FM. But I don't think along with BCS function in FM.

[Former Member]

Hello Eli,

I found out where the problem is.

It is on the commitment item.

Thank your for your help.

BR,

Chris Kim