Distribute by value in backend

[former_member114630]

First, the basic information: SRM 4.0, classic scenario, backend is ECC 6.0.

Now, the issue: In SRM, a user can distribute the costs by either quantity, percentage, or value. Most of the time distribution by value works just fine even though it converts to percentage on the backend (since value is not an option is SAP). The problem is when a user selects value and the amount is the exact amount left in the account (cost center). Because we have funds availability turned on, the cart fails to transfer over to SAP because the conversion to percentage would cause the amount to be actually more than the value alloted. I usually have to tweak the cart in order to get it to come across to SAP.

I'm looking for feedback from others as to how they have resolved this issue. I am thinking about hiding distribute by value (if possible) in the shopping cart. But, the business owner has issues with this and the fact that SAP and SRM do not work the same way. I sent a note to OSS some time ago and understand the logic since SRM can be used for multiple scenarios, not just going to the backend. But, if I can come up with a good resolution, maybe the business owner will be OK.

[Former Member]

Monique,

In our SRM system we have removed the cost distribution function from the shopping Cart/PO, not because we could not get it to work, but because we found problems later in our business process.

If a shopper uses cost distribution, then when another user comes to post an invoice for materials that have only been partially confirmed they do not know which element of the cost assignment to post the invoice too. This cause us problems in accountancy as if the supplier does not deliver all the goods/services the wrong cost object may have been used when posting the invoice and a budget has been charged for something they did not receive.

Of course if the same user who does the cost distribution, also posts the invoice, then you may not have this issue, but here we have segregation of duties that does not allow the person who raised the SC/PO to also post the invoice.

Hope this helps

Allen

[former_member114630]

The funds availability check is turned on. As a value distribution, the check is OK. It is when the cart tries to transfer over into SAP that we get an error since SAP wants to convert the value over to percentage.

We don't have any issues with the posting of invoices. Not all items require a GR. A separate area within the organization handles the invoices. They are supposed to notice how the PO is distributed. The only times we encounter issues is when the PO line item is split multiple ways and the AP department does not pay attention to the way the costs should be distributed.

Monique

[masa_139]

Hi,

How about implementing BBP_DOC_CHECK_BADI to check funds availability?

Regards,

Masa