Qty not recalculated at Service Entry Sheet

[Former Member]

Dear Guru's,

I have the following scenario:

1. At a PO, I have 1 line item (with Item Cat = D [Service]) and 1 service item under it.

2. For the service item in the PO, I distribute the Qty (let's say the it is a qty of 1000 PC distributed to 100, 200 and 700 respectively) to 3 different CO objects. I have chosen the "Distribution on Qty Basis" Radio Button.

3. At the Service Entry Sheet, I copy the service item over, but I would like to do a GR of say 500 PC as opposed to the full qty of 1000 PC.

The issue: the system does not automatically recalculate the percentages accordingly, ie 50 PC, 100 PC and 350 PC respectively to the 3 different CO objects.

How can I make the system automatically recalculate these qty's ? It is very tedious to go in and manually change it to 50 PC, 100 PC and 350 PC respectively to the 3 different CO objects.

Note*: I know that this can be done if the "Distribution by Percentage" Radio Button is selected instead. However, my User doesnt want to do it like that. They insist on using the "Distribution on Qty Basis" Radio Button as it is more convenient for them.

[Former Member · Accepted solution]

Hi,

In this case the system issues the error message 06415 in ML81N if you enter a quantity which is less than the quantity was in one of the the distributed quantities.

You need to adjust the quentities by hand then. There is no workaround for this problem.

For a partial GR in case you enter a quantity which is not bigger than the distributed quantity in one of the distributions on the account assignment detail screen:

For the error message "Sum of quantities > X < larger than total quantity" - 06411 - you have the following solution only:

To correct the total quantity you can:

1. Reduce the quantities in the account assignment items

2. Delete superfluous account assignment items by setting the deletion indicator in each case.

additional information: Please check the notes 709163 and 863828.

Regards,

Edit

[Former Member · Accepted solution]

Dear Szabo,

I think we might be on a different frequency.

The main issue is that if the "Distribution is by Qty", the User doesnt want to change/redistribute the quantities manually for the each respective CO object at the Service Entry Sheet for a partial GR. It is indeed quite tedious to do it manually and there is the possibility of making mistakes. They would like the system to do an auto redistribution of qty for each respective CO object during a partial GR.

At the PO stage, the User refuses to use the "Distribution by Percentage" radio button because the probability of making a mistake is also high during the initial manual calculation of percentages.

Would really appreciate if anybody out there has some tips and tricks to help me out here.