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Service Procurement : PO Qty exceeds RFQ Qty

Dear Experts

Our client’s service procurement process requires the user to maintain RFQ for PR and then create PO by adopting the RFQ.

If Service PO is created by adopting PR then the system doesn’t allow to Increase the Qty., which is normal and as per the configuration.

However, we are facing problem while creation of Service PO via adopting RFQ. System is allowing to Increase the Qty. in PO (12) more than the PR or RFQ Qty (10).

Since the client requires to create PO by adopting RFQ we are unable to stop the user from increasing the Qty. or Price in the PO, once the RFQ is maintained. However, the user should be able to Decrease the Qty or Price.

We have already maintained "Reduction of Purchase Requisition Commitment Value" in transaction ML91 and also done message settings SE 438 as E.

Your suggestions are needed in this regard that how can we control this in standard system.

The screenshots of the process and settings are given below:

ss03.jpg (538.6 kB)
ss04.jpg (406.4 kB)
ss08.jpg (494.3 kB)
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2 Answers

  • avatar image
    Former Member
    Nov 13, 2016 at 08:15 AM

    Hi Sabir,

    If you don't want your "PO Qty not more than PR Qty" then you can use option of "Define Screen layout" for external service management.

    SPRO-->IMG-->MM-->Define Screen Layout-->Double click on Purchase Order (4)--> Double click on Quantity fields--> Make Quantity as Display.

    First I Created Service PR with Qty 10 and then Service PO w.r.t to PR,

    check below screenshot for your reference.


    You can observe "Quantity" field is grey out. Similarly you try for Gross price also. In this way we can restrict the users to change Qty/price fields while creating PO.

    Hope this will helpful for you!

    BR

    Abdul.

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    Former Member
    Nov 13, 2016 at 10:17 AM

    Ignore my last navigation in that I missed External Service Management.

    Please go through below,

    SPRO-->IMG-->MM--> External Service Management--> Define Screen Layout-->Double click on Purchase Order (4)--> Double click on Quantity fields--> Make Quantity as Display.

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