Cancel PM order with GRd non item component

[pyc9]

Hello Experts, I`m new in PM. Could you please explain me. I have a work order with Non item component added. Pr is creared> PO created> GR is done.

Now I need to cancel this Work Order. How can I do it? Because item is already received, but it is non stock and I`m not able to put it in warehouse. What is the standard process here?

Thank you in advance

[Former Member · Accepted solution]

Rustam,

Since the Order in PM already has costs against it from the GR, then you will still need to settle the order.

The item you purchased could be returned to the vendor. Or it could be added to be stocked in the warehouse, then put in via a Mvmt. Type 262 from the Order. Or just keep it. Many shops keep additional small dollar items in addition to what is in the warehouse. (But these items are not tracked in SAP.)

I think once an Order is Released and has costs, it must flow through TECO to CLSD status. You could add a User Status to denote that it was actually cancelled with no work done. (I may be out of date on PM Order status to handle your situation.)

TRE

[pyc9 · Accepted solution]

Hello Tom, Thank you for the feedback.

Order has status TECO already. In Costs tab there is a value of Material cost which were ordered and receipted.

But physically was not used. And now I`m thinking how to reduce these costs in WO and put stock in WH in stock.

Because now the situation is that Material Value was spent for this WO but physically material is free. And nobody knows that this material is in WH, it can be lost after some time... Cause not handling is SAP.

[Former Member · Accepted solution]

Rustam,

To put the item into stock in the WH:

Go through the normal steps for setting up the Material Master like the items already stocked.

Then, instead of buying the item from MIGO, do a manual Goods Movement 262 (GI to Order-Reversal), with Account Assignment F, the Order number, the Material Master number, and Plant/Storage Location. This Goods Movement will put the stock into inventory at the value on the Accounting view of the Material Master, and reduce the costs of the Order by the same amount.

I would also suggest adding the item to the Bill of Material (or changing the BOM, so the item shows as stocked).

The 2nd step is the same as if you pull items from the Warehouse, but, in the end, did not use them for the Order. You are returning the items to stock. The only difference here is that you need to setup the Material Master to be stocked at that Storage Location first.

If you set up MRP views of the Material Master and set inventory levels for the long term, you will want to do the 262 right away (before MRP runs), to avoid creating a Purchase Req. for the item.

If the Accountants want to put the stock in a 0 value, then you can enter this in the "Amount in Local Currency" field on the Goods Movement. In this case, the cost would stay in the Order, and need to be settled.

This situation is fairly common. It happens more than some people will admit. You are taking the best approach.

TRE

[pyc9 · Accepted solution]

Thank you Tom. Clear

[Former Member]

Hello Rustam,

You can follow these steps:

Step 1: Reverse or cancel the GR and return material to supplier (Vendor).

Step 2: Cost on order will also reverse.

Step 3: Then delete the PO and PR

Step 4: Put deletion flag or Lock on order

This will solve your problem.

V

[pyc9]

Hello Vaibhav, thank you for the response. Actually here I would like to avoid return to Vendor. Material will be in warehouse. As I understand correct, the legal way, to make 262 mvt in order to make material Stocked item and place it in warehouse. What do you think?

[Former Member]

yes, you can try this in Sandbox, discuss it with MM consultant then recommend this to your client. Good luck.

V