Skip to Content

re initate the workfloe from level 2 user in sap workflow

Hi,

I have one question, can you please help me, bcz am very new to work flow. In my workflow having two levels of approvals Level 1 and LEVEL 2. i am using loop here for different levels to get the agents.

1. for Level 1 user, i need to hide Reject option in USer Decision step, How we can achieve this ?

2. for Level 2 users, If he rejects the work item in level 2, i need to send rejection text to level 1 user , if the level 1 user checks the rejection reason text , then he want to re-initiate the work flow. how can re-initiate it. Here am able to send successfully the rejection reason to initiator, here am facing problem how re-initiate the work flow again in level 1.. How ? Thank you...

Add comment
10|10000 characters needed characters exceeded

  • Get RSS Feed

3 Answers

  • Jul 31, 2018 at 10:26 AM

    Hello Dilip,
    You need to send me the screenshot for the workflow so that I can better understand your modelling.
    Based on what I understood here are the suggestions for each query:

    1. What you mean by "hiding the reject option" ? Where do you want to hide? In user interface? If yes, then you can follow the documentation to do so: https://help.sap.com/viewer/f85276c5069a429fa37d1cd352785c25/Cloud/en-US/c6e70713bd394148a8da4c8155043d99.html
    2. You cannot re-initiate the same workflow. Each workflow instance has a unique ID and you need to work with same instance. If you want a new instance then you need to start the workflow again. As a suggestion, you can model your workflow so that it starts with first activity again after Level 2 approver rejects it. This will keep the entire history of like how-many times it got rejected, who rejected it etc.
    Add comment
    10|10000 characters needed characters exceeded

  • Jul 31, 2018 at 01:21 PM

    Hi,

    Why hide? It makes way more sense that when a user decision is functionally different from another that you create 2 separate user decisions for them. This will also increase management information reporting with SWI5.

    Kind regards, Rob Dielemans

    Add comment
    10|10000 characters needed characters exceeded

  • Jul 31, 2018 at 02:10 PM

    Hi Archana,

    Good Evening!!

    This is the requirement i have. Plz check and give me some guidance how we can implement this.

    1) Equipment Time Keeper enters the time sheet for equipment on daily basis

    2) After entering the time sheet, time keeper initiate the approval process.

    3) Upon initiation of approval process workflow will reaches to level 1 approver (Eg: Project Engineer).

    4) Level 1 approver will review the Time sheet

    5) If any correction required Level 1 approver (in flow chart Project Engineer) will reject it.

    6) Once it is rejected workflow will go back to the time keeper to edit the time sheet. After editing the time sheet time keeper will re-initiate the approval workflow.

    7) Approval workflow will reaches to level1 approver. Then Level 1 approver will review and then approve the time sheet.

    8) Upon Level 1 approver’s time sheet approval, the work flow will go to the next level approver. In the flow chart it will go to the final approver Project Manager.

    9) Final Approver (Project Manager) will review the Time sheet

    10) If any correction required Project Manager will reject it.

    11) Once it is rejected workflow will go back to the time keeper to edit the time sheet. After editing the time sheet time keeper will re-initiate the approval workflow.

    12) Approval workflow will reaches to level1 approver. Then Level 1 approver will review and then approve the time sheet.

    13) Upon Level 1 approver’s time sheet approval, the work flow will go to the next level approver. In the flow chart it will go to the final approver Project Manager.

    14) Approval workflow will reaches to final approver Project Manager. Then Project Manager will review and then approve the time sheet.

    15) Fully approved time sheet entries will be stored in the Table.

    16) Project accountant will charge Equipment utilization cost to the projects based on the approved time sheet. For own (internal) equipment charges will be charged based on agreed internal rates through cost allocation. For Hired (external) equipment will be charged based on purchase order by creating service confirmation entries.

    Thank you.

    Add comment
    10|10000 characters needed characters exceeded