Archiving PO

[Former Member]

Dear Expert

I want to archive 5 PO from my system , can anybody tell me how can i archive these five po's

Regards

[Former Member · Accepted solution]

check below link

http://help.sap.com/saphelp_erp2005/helpdata/en/8d/3e5c48462a11d189000000e8323d3a/frameset.htm

To archive and delete purchase order from the system follow the following steps:

1. Goto SARA > Enter MM_EKKO (archiving object) >Click on Customizing > Check the delete program is mentioned automatic.

Note: Hope all the below are Logical file name, Maximum file size, Production mode variant, content repository and storage sequence is customized.

2. Click on Preprocessing and enter the varient name and in the selection screen mention your PO's, check one step procedure, and click on production mode > click on Attributes > enter the text and save it.

3. Schedule the job and check the status. If the status from the job log. After job successful then...

4. Click on Write Variant > select the same variant > continue the process as you have done in Preprocessing till job is scheduled.

5. Check the Management with session number you can find write and delete is completed.

Which means that the data is archived and deleted from the database.

Edited by: anjali s on Apr 15, 2009 1:18 PM

[Former Member · Accepted solution]

Dear

Can you provide me the screen shot for the same.

Regards

[Former Member · Accepted solution]

Dear Expert

i can't find Preprocessing and enter the varient name and in the selection screen mention your PO's, check one step procedure, and click on production mode > click on Attributes > enter the text and save it.

I can't find all this on my screen so plz help me or provide any screen shots

[Former Member · Accepted solution]

Hi,

In earlier SAP version of 4.7system didn't have pre-processing function, later SAP released BC sets where in Pre-processing came into place. This even applies to many archiving object such as MM_EBAN, SD_VBAK, SD_VBRK and so on..

To solve your problem: Proceed with Write Job varian creation by selecting Purchase order that required for archiving. Schedule write job. This helps to archive purchase order.

-Thanks,

Ajay

[Former Member · Accepted solution]

Dear Ajay

Can u explain the process according 4.7 verion of SAP

Regards

[Former Member · Accepted solution]

Hi,

Archiving of PO's is carried out by using MM_EKKO archiving object.

SARA >> Create Write variant and select your 5 PO's >> Scedule the job >> Check in the write spool list and Job log for the result.

Note: Deletion of PO's depend on your customizing. If you have configured as automatic then after the write program is done completely then deletion will be triggered automatically.

If it is Manual then In SARA >> See the deletion job > Select your archive session no >> Schedule it.

PO's that you have selected will be only archive if the status is business complete and residence period you customized will expired.

If these pre-requisites is not fulfilled then PO can't be archived.

-Thanks,

Ajay

[Former Member · Accepted solution]

Dear

i have click on write and create a variant in that i have enter the variant name and enter the 5 documents and enter the start date also i.e immediately now i have to proceed in which manner ??how can we set the job automatic or manual also how can i maintain archive selection

Regards

Edited by: usmfarhan on Apr 16, 2009 10:00 AM

[Former Member · Accepted solution]

Hi,

Now check the log to see your execute job.

Select the line item of your job and check spool list to verfy that your data is archived and check the job log to know your archive session no.

In spool list if the data is not archived then you can see the reason why it is not archived.

With this you will come to know whether it is archived or not.

Also check for the document in the EKKO table. If it is archived and deleted then it will not appear in the EKKO table.

-Thanks,

Ajay