Configuration of PO sending to Vendor via e mail

[Former Member]

Can somebody provide me conf settings reqd to send PO to vendor via e mail.

Thx

[Former Member]

Hi

Email Configuration http://help.sap.com/erp2005_ehp_03/helpdata/EN/b3/8850cf40544be1a940b179f03cdbc3/frameset.htm

Email to vendor http://www.sapfans.com/forums/viewtopic.php?t=203522

Check your settings as per below..

Sending PO by mail

You need to do some configuration for this.

u2022 Goto NACE .

u2022 Select EF and click on OUTPUT TYPES.

u2022 Then select Output Type NEU and click on processing routines .

u2022 In that you have to add a new entry - medium 5 .

u2022 Then you need to assign a program, form routine and form.

u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.

u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .

u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .

u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .

u2022 Now the subject will be PO No. 1800004202.

u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.

u2022 Now while creating a new purchase order , change the medium to External Send .

u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .

u2022 Goto tcode ME9F .

u2022 Execute.

u2022 Select the checkbox and click on Output Message.

u2022 You will get a message MAII 00000000000001 generated .

u2022 Use note no 191470

Vijay

[Former Member]

Guys, what happens in the case that I have. We want to send Rimattance advice notes to one e-mail address for a vendor and for the same vendor we wish to send PO's to a different address. If I look at XK03 and the address details of the vendor I can expand the e-mail address and see two addresses, one with ID of 001 and one with an ID 002. My problem is that both the remittance advice note and the PO are being e-mailed the address shown on the first line (ID 001). How can I change this so that the PO's use e-mail address of line 2, ID 002 for the vendor?.

Jas

[Former Member]

Hi

1. You must maintain an e-mail address in the address in the vendor master.

2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!

3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

Anjali

[former_member581212]

hi,

check this thread:

[Email PO|]

Also use the SDN search, and make your question unique among others..

Regards

Priyanka.P

[Former Member]

hi

you have to generate the PDF format of PO and you have to maintain the email address in vendor master and in your print program you have to call the function module to send through email.