Workflow for Time-Sheet Approval through ESS

[Former Member]

Experts,

We are implementing Professinal Services. Want to know standard work flow for Time-Sheet approval which we fill by usingh TCODE : CAT2.

Also let me kow step by step configuration in SPRO.

Thanks in advance.

Regds,

P.S

[Former Member]

Thanks Deepa/Binoj.

Problem resolved.

[Former Member]

And the workflow is WS40001001..

[Former Member]

Hi Pintu

As per the configuration of CATS....please follow the below steps:

1. SPRO > Cross Application Components > Time Sheet > Specific setting for CATS Regular > CATS Regular > Set up data entry profile.

Here you can either copy any other profile and do modifications or you can also give it for ESS profile.

Here you give various settings like profile changeable, with target hours, with total lines, with clock times, no deduction of breaks, highlight rejections, work days only, display weekdays, release for future times, release on saving, approval required, attendance/absence type, immediate transfer to HR, etc.

You have to either check "approval req" or "immediate transfer to HR"...only one.

Trip schema...used if employee is going on travel and required to book expenses on time sheet only.

Then you give the "time setting".....period type (how you want the time sheet to be displayed..if daily, weekly, etc.), periods (give the number..if you give 2; then 2 weeks/2days/2months etc as per above selection are displayed.)

Select Time administrator.

Default the values....controlling area, master cost center.

Worklist...deactivalte all....as this is used only for production.

In general...Collision..give Error message.( i.e. if employee already booked absense on a particular day and again booking absence, then how you want the mesage to be shown)

Work flow.... ( as soon as the subordinate saves the time sheet, then this should be sent to the manager for approval. But how would system understand that so & so is the manager of that subordinate..i.e. by this workflow)

save

2. SPRO > Cross application components > Time sheet > Specific settings for CATS regular > CATS regular > Define field selection.

First double click on "settings". Then click "influencing". Give your profile name. You can select what all fields you want to be displayed...similar to screen modification. Save.

Now double click on "data entry selections"...again "influencing"...and similarly hide all the fields which you dont want to be displayed.

Now double click on " worklist"...again "influencing"...and deactivate all the fields which you dont want to be shown. save.

Now login to subordinate userid...and go to CAT2 (t code)...then update the timings. Once everything is entered by emoployee, then say "release view". It becomes greyed. Again select that row and say "release" icon at the top.

Now login to boss userid..and give CAT4 (t code)..you can see the subordinates data in yellow colour. select each data and say aithe approved or rejected. If rejected, that will be intimated to subordinated in the SAP Inbox...a mail will be triggered.

Now time admnstrator will give CAT6 (t code) and transfers all data to HR. Here other infotypes like 2000, 2001, 2002, 2003, 2010 etc are updated.

CATS is used only if there is availability of ESS.

Hope you are clear with the configuration part.

Regards

Deepa VL

[Former Member]

Hi deepta ,

I have 1 question about release option in CAT2 . As you said , I entered my time using t.code CAT2 . However i couldn't find Release option .. Did I missed some thing in configuration ? please help me out .

Thanks,

Anu

[Former Member]

Hello Anu,

Release options will be on the bottom left hand side with an unlock icon - Reliase view.

Hope this helps.

Regards,

Priya