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Pre-inspection in another plant

Hi QM experts,

I have a scenario where the customer has an inspection plan with two operations for a group of raw materials.

The details of each operation are as follows:

- The first operation is chemical analysis carried out by the laboratory located in the plant A;

- The second one is a visual inspection carried out by the quality control team located in plant B. This plant is where the materials will be consumed by the production.

Suppliers send samples of these raw materials to the laboratory so that they can be inspected in advance. After the sample is approved, the whole batch is sent to plant B, and arriving there, the quality control team wants only to carry out the visual inspection because the chemical analysis has already been approved. In short, the first operation of the inspection plan should not be evaluated.

Could you please provide me with some advice on how to map this process in QM?

I have already tried the following alternatives:

  • Source inspection: this is not suitable because we need to create inspection lots for the purchase orders;
  • Copy of inspection results: as far as I have tested, the system only copies results from the last inspection lot and it will not always be the case.

Thank you so much.

Regards,

Marcos

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3 Answers

  • Jul 26, 2018 at 01:43 PM

    How is the lot created in Plant A for the sample for chemical analysis? I assume a manual lot? 89? So that lot would have the chemical analysis in it.

    When the material ships to Plant B it should create an 01 lot. That would just have visual inspection in the plan.

    You might need to clarify your process some.

    Craig

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  • Jul 26, 2018 at 05:25 PM

    Hi Craig,

    Thank you very much for your help.

    I agree with you. I also think that they should have two different inspection plans, one for chemical analysis in plant A and inspection type 89, and another for visual inspection in plant B, and inspection type 01. I will have a meeting with the Quality team next week and propose this alternative. If it works, I will come back here to accept your answer, okay?

    Best regards,

    Marcos

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  • Jul 27, 2018 at 02:02 PM

    Hi Craig,

    I have just held a meeting with the Quality team and they agreed to create a manual inspection lot for chemical analysis and then an automatic one during goods receiving.

    However, the following points have been raised:

    - The fields purchase order number and vendor batch need to be informed while creating the manual inspection lot. Is it possible? I have never included new fields in QA01.

    - During the receiving process in MIGO, the system must use the same material batch number (based on vendor batch number) that has been created in the previous inspection. In this case, I think that will be necessary to use an enhancement (MBCFCO010) as described in the thread https://archive.sap.com/discussions/thread/3575742.

    Do you have additional suggestions?

    Thank you very much.

    Regards,

    Marcos



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    • You can create a manual 01 inspection lot in the analysis plant which would then require a vendor number. It won't reference the PO though. You can however, maybe include the PO number into the short text of the inspection lot. Then use the MBCFCO010 user exit to search that field for the PO number.

      However.... I wasn't aware that you would know the PO number at the time of getting the sample. If that is the case, there is a much more elegant solution for you. It thought this was a pre-approval of the batch before shipping.

      Have the PO created with two line items. Item 0010 is the full quantity you want going to the receiving plant. Item 0020 is a free of charge sample going to the testing plant. Both would be linked by the same PO since they are on the same PO.

      A standard automatic 01 lot would be created in both plants when the respective GR's are done. No manual creation required, no typos possible. When receiving plant gets in the main shipment, it uses exit MBCFCO010 to look up the inspection lot for item 0020 from it's own PO. That would be soooo much faster a search then using short text. You might even standardize the sample items to follow a standard number scheme. I.e. if main items are always, 0010, 0020, 0030, make the related sample 0019, 0029, 0039, etc..

      Copy that batch number from that sample lot to the main receiving lot using the user exit you mentioned. That would only require the customization of the user exit to determine the batch.

      Ask your MM-purchasing person about setting up the PO to find a way to maybe auto add the 0019 sample line item to the PO's for certain materials when the order is placed. I don't know the options available in SD but I would bet that its quite possible to do this and maybe very easily. I.e. when ordering X, always order Y with it.

      In the end, both inspection lots would have all the same basic header info, PO, vendor, mfg, batch numbers, etc..

      Craig