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Account used in GL Account Determination and Distribution Rule in SAP Business One 9.2

Hi Experts,

Problem Description

Using G/L Account Determination Modules > Administration > Setup > Financials > G/L Account Determination > G/L Account Determination,

the targeted window will appear G/L Account Determination,

each single account will be defined here, will be used as a general rule for all transactions in SAP, even though it will be highlighted in the CoA to a Green Account,

regarding to have more than one entity needs to measure its working result (Profit or Loss), and the need to apply this concept, we need to activate the Check mark in the CoA for each single account belong to the Revenues and Costs (COGS, Sales, Revenues, Expenses),

the point in this problem, when activate the Cost Center (Distribution Rule) for an account has been used in the G/L Account Determination, all the transactions won’t be posted! Getting this error message;

the message says that, this document has no defined Cost Center, and you should define it, but in fact we already define it in the document!

To solve it, we need to un-check the Cost Center mark from the Chart of Accounts for the account that used in the G/L Account Determination, and we get the ability to post the transaction properly,

The question here, what is the relationship between using an account in the G/L Account Determination and activate the Cost Center option for it?

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2 Answers

  • Jul 26, 2018 at 08:00 AM

    In general settings you enable mandatory cost center for GL accounts. go to general setting cost accounting tab and check Block posting option.

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    • My friend, as I think you didn't get the question clearly, the question is I activated the Cost Center concept and blocked the ability to post without defining the cost center, when we want to post to an account that used in the G/L Account Determination and the Cost Center for it has been activated, the transaction won't be posted, and getting the error as demonstrated in the question's screenshots,

  • Aug 02, 2018 at 09:33 AM

    Hi,

    The error is appearing because of the Cost Center selected but the field value as 'Blank' in the Chart of Account in the G/L Account highlighted.

    regards,

    Jitin

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    • Hi Jitin,

      Thanks for your answer,

      regarding your answer, we're working with cost center concept, that means; for example I've 20 cost centers, there's no need to open 20 expense account for stationary, and another 20 ones for water, and so on, instead of that I just have to open one account for each type of the expenses, and while recording the transactions that are related to the Profit and Loss statement all what we have to do just define the cost center,

      according to that, It's not true to check the cost center check box in the Chat of Accounts and define the cost center, in that case we didn't get benefits from implementing this concept,