HOLD SETTLEMENT OF PAID BY COMAPNY RECEIPTS WHEN WAITING FOR VENDOR INVOICE

[former_member543843]

Hello everyone!

I would appreciate your help with the following scenario we are facing in travel management receipts .we customize the system so that all receipts (paid to employee and paid by the company) will be transferred to FI once the trip is in status "TRIP APPROVED". The problem is that we want to settle and transfer the receipts paid to the employee immediately after trip is approved, but for the receipts paid by the company we are waiting for the vendor to send his invoice so that we could enter the invoice number in the receipt (for clearing the FI document) and also for updating the amount in the receipt if necessary.

is there any way we could settle the "paid by company" receipts only when invoice number is entered in the receipt additional information?

thank you very much!

[Monika_]

Hi,

It's not possible to settle/post a trip just paritally - this might result in several inconsistencies. Thus in SAP standard it's not possible to exclude receipts recorded in a trip from posting

One option to reach your requirement might be following: in a first step the employee just records expenses that are NOT "paid by company" - and thus the trip can immediately be reimbursed. Afterwards you re-open the trip and record the receipts "paid by company" that require additional information.

However, in this case the employee needs authorization for changing already posted expense reports.

Regards,

Monika