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Former Member

Automatic PO

Apr 02, 2009 at 12:56 PM | 669 Views

plz tell me procedure for automatic PO creation ??

and how source list is automatically updated??

Regds,

Nikhil

MM (Materials Management)
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15 Answers

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    Former Member
    Apr 02, 2009 at 01:12 PM

    Hi,

    For automatic PO creation from PR, follow the steps.

    1) Material Master purchasing view tick automatic PO check box

    2) Vendor Master purchasing view tick automatic PO check box.

    3) Maintain Source list for Vendor & Material.(ME01)

    4) Maintain Purchase Info Record.(ME11)

    5) Create a Purchase Requisition.(ME51)

    6) Use T.Code: ME59 & execute for PR for vendor, you will be able to create automatic PO.

    Note-1:

    During creation of PR , select check box of Source Determination in the 1st screen of ME51

    Ensure that Purchase Info Record should be there.

    If you have more than one vendor then fixes only one vendor in source list.

    Regards,

    Rahul.

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    Former Member
    Apr 02, 2009 at 01:09 PM

    can u explain please as here we can not access that web

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    • Sridhar Jayavarapu
      Apr 02, 2009 at 01:12 PM

      You created purchase requisition for various material. During creation of purchase order you used the following path:

      Purchase Requisition

      .......Follow on function

      .........Create Purchase Order

      ............automatic via purReq.

      When you mentioned required purchase requisition number and execute, system give error that purchase requisition does not contain any suitable item.

      Is there any setting in customization where you can monitor and use that function.

      In an effort for you to successfully use the Transaction Code ME59 to automatically convert the current PR into PO, then the following criteria should be met:

      1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;

      2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;

      3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;

      4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.

      or

      it might be PR subject to release strategy and not yet released

      or

      If you're not using a source list or automatic creation of PO, you may need to assign the requisition to a purchase information record using transaction ME56. Then it should appear in ME58.

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    Former Member
    Apr 02, 2009 at 02:01 PM

    actually in inforecord where?

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    Sridhar Jayavarapu
    Apr 02, 2009 at 01:06 PM

    refer below link

    http://sapmmhelp.blogspot.com/2009/01/automatic-purchase-order-po-how.html

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    Amit Pandurang Rasal
    Apr 02, 2009 at 01:15 PM

    Hi,

    Activate the option automatic PO in purchasing view in material master record.

    u2022 Activate the option automatic PO in purchasing data view in vendor master record.

    u2022 Maintain Source List & select fixed vendor

    u2022 PR created automatically through MRP .

    u2022 Automatic creation of PO from PR u2013 ME59

    Enter the Purchasing group, purchasing organization, Vendor, Plant, and Purchasing Requisition Document Number

    �� Execute

    Thanks,

    Amit

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    Former Member
    Apr 02, 2009 at 01:35 PM

    thank u all

    can u explain how source list is maintained automatically

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    Former Member
    Apr 02, 2009 at 01:56 PM

    In ME59N i m getting error -

    PO could not be created

    PO header data still faulty

    Internal number assignment not defined (please enter number)

    Enter Tax Code

    Doc. type/item cat. ZM/ (requisition) <-> NB/ (purch. order)

    Requisition could not be converted

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    Former Member
    Apr 02, 2009 at 01:57 PM

    in automatic po where to maintain tax code

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    Former Member
    Apr 02, 2009 at 02:11 PM

    still m getting this error--

    PO could not be created

    PO header data still faulty

    Internal number assignment not defined (please enter number)

    Doc. type/item cat. ZM/ (requisition) <-> NB/ (purch. order)

    Requisition could not be converted

    is their any setting for auto po in spro or plz advice

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    • Former Member
      Apr 03, 2009 at 05:21 AM

      Hi

      In SPRO- SAP IMG- Material Management- Purchasing - Purchase order - Define document types

      Against your document type what is the number range assigned.

      Against the Number range for PO can be checked it in OMH6.

      In this check against your number range any external number flag tick mark is there? remove it and save.

      It will do...

      Regards,

      Raman

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    Former Member
    Apr 02, 2009 at 02:53 PM

    here no range is already assigned for normal manual po's as per document types

    we are using ZM ( PR for materials) and we are converting it into (ZIND Po indian) and that assignment is already there

    but for automatic po how to convert ZM (PR) to ZIND (PO)

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