'Invoice Costing' not 'job costing'

[Former Member]

Most (nearly all) of my 'jobs' are small jobs and always invoiced at the end of the job. I'm presently logging all my costs, even labour (as hidden items), against the invoice(job) - I call this 'invoice' or 'sales order' costing as opposed to 'job costing'.

Is there an add-on out there that would smooth this process out and improve my invoice costing and Gross Profit analysis.

I could also do with linking purchase orders/invoices to the relevant sales order also - in fact anything that might make the process easier.

[Former Member]

Are you using item type or service type invoices? If most of them are item types, you may not need add-on. That is because items are allowed to have all different definitions and B1 is good at item costing.

Thanks,

Gordon

[Former Member]

Yes your right SAP is good at this type of costing and that's why I'd like to use this 'workaround' to get satisfactory invoice(job) costing.

In answer to your question we use items on sales orders but sometimes use 'service type' invoices on purchases. I need an easier way to link these purchases to the relevant sales order. At the moment we have to key in the purchase order/invoice (via POP or service type invoice) and then RE-KEY the costs as a hidden line in the sales order. Obviously twice the work!

On the sales side we tend to have

1. Sales ONLY items (100% sale and no cost)

2. Cost only items (100% cost and no sale)

3. Normal items with sale and cost

An example

we service a photo copier for a fixed fee of £200 but the engineer takes, say 5 hours to service it

Sales Item "to service your photo copier".............£200

Hidden line cost:

Direct labour item 5 hours at £25/hr = £125

Non chargeable part 'service type invoice re-keyed' = £25

therefore invoice/job profit = £50