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Former Member

Duplicate Invoice Check -Vendor

Hi everyone,

I found out that I posted an invoice(FB60) for the same vendor with same, amount, reference,invoice date,same company code.one invoice was posted on 3rd march and other was posted on 25th march,I checked in the vendor master record indicator" chk double inv" is checked.Why system didn't give any error or warning message.Please guide.

Regards

Shaun

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  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Mar 27, 2009 at 05:15 AM

    do customizing in logistic invoice verification -> incoming ->set check for duplicate invoices.

    based on your requirement you can choose whether to activate or deactivate the check criteria of

    company code, reference document number and invoice date for each company code.

    regs,

    rameshb

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 27, 2009 at 03:56 AM

    hi

    check this customization setting

    Materials Management --> Logistics Invoice Verification --> Invoice Block -->

    Determine Payment Block

    Item Amount Check

    Stochastic Block

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 27, 2009 at 05:51 PM

    Try checking with a new purchase order. It might be possible that vendor master data is already copied into the purchase order before you did the configuration change.

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 27, 2009 at 05:56 PM

    Hi,

    Good Day,

    Please follow the below steps ( taken from another post and its working fine for me)

    The following fields must be identical for Duplicate invoice check

    Company code (BUKRS)

    Vendor number (LIFNR)

    Currency (WAERS)

    Reference number (XBLNR)

    Amount in document currency (WRBTR)

    Document date (BLDAT)

    If the document is having any one of the above filed different then the

    system does not consider it as a duplicate invoice.

    and also It will check duplicate invoice check in vendor master data

    and in posting key is there check box selected for sales related

    The setting you making in OMRDC i.e Materials management->Logistics

    Invoice Verification->Incoming Invoice ->Set Check for Duplicate

    Invoices is only valid for MM and not FI invoices posted via FB60/FB65.

    You should check the F1 help on field "Chk double inv." (LFB1-REPRF)

    in the relevant vendor master record (transaction FK03).

    Please also check, that message F5 117 has been set correctly in the

    IMG using this path:

    Financial Accounting -> Financial Accounting Global Settings ->

    Document -> Default Values for Document Processing -> Change Message

    Control for Document Control For Document Processing

    Finally & mainly, go to the relevant posting key is defined as sales

    related in transaction OB41. You have to flag this field if the

    duplicate invoice check should work.

    Best Regards,

    KSK

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    • Former Member

      Thanks Guys for all your support, I checked in OBA5 and no settings were maintained for F5 message, I did that in test and now im getting the error message for duplicate invoice check posted thru FB60.Truly obliged for all the help.Thanks

      Reagrds

      Shaun

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