Change Item Quantity in the Billing Document ( Proforma Invoice )

[Former Member]

Hi,

There is a requirement from the client to change the quantity at item level in the billing document ( Order based Proforma Invoice ) after it is saved.

As SAP does not allow to change in the VF02 transaction, Please let me how to change quantity at the item level of the billing document.

Please let us know if we need to use any user exit or any other system modification.

Regards

V R Reddy

[former_member204513 · Accepted solution]

Dear VR Reddy,

First of all not advaisable to change the item quantity at billing level.

In your process you just created proforma invoice only there is no commercial invoice, so you do the reverse PGI through VL09 transaction.

Now delete the delivery and go to VA02 transaction change the item quantity in the sales order then create the delivery,

Finally you create proforma invoice with reference to the changed sales order.

I hope this will help you,

Regards,

Murali.

[Former Member · Accepted solution]

Hi,

Thanks for your reply.

We are creating Proforma invoice based on Order and not Delivery.

Client requires to change the item quantity in the PI as per their dealers in foriegn countries ( they will use the same PI number for thier communications with thier bank )

So Please suggest how can we change item quantity in PI ( Order based ).

Thanks

V R Reddy

[Former Member]

Hi V.R. Reddy,

I am not sure if your requirement can be fulfilled as per standard SAP practice.

However , still you want to change the billing Quantity in Proforma Invoice is then you need to reverse the GI ( VL09) and then try to change the Qty in SO.

Then you need to do the GI again and then create a Proforma Invoice.

However as Profrorma invoice dos not have any subsequent documents it shall not cause any herm to the business.

Hope this helps.

Thanks and Regards

Rohit.

[former_member217082]

Hi Venkat Rama Reddy

First of all Welcome to SDN forum

Now coming to your query , your requirement cannot be fulfilled as standard SAP doesn't .Because ,First of all at billing level you cant change the item quantity , then in VF02 it is not possible.But if your clients requirement is to change the item quantity in VF02 , then first of all do VF11->VL09->VL02N and here you can change the picking quantity and then do the billing ,as once if you change the picking quantity then at billing item level also the item quantity will change

Check with the following user-exit USEREXIT_SAVE_DOCUMENT_PREPARE. Here with the help of the Technical consultant include the requirement that after saving the billing document we can change the item quantity

But it is not suggestible to change the item quantity at billing level . As once you save the billing document , an accounting document will be getting created.

Regards

Srinath