physical inventory procedure

[Former Member]

Hi

i want to do physical inventory every month ..any one could explain the procedure for physical inventory

regards

sesidhar

[Former Member · Accepted solution]

Hi,

During the Physical Inventory process all the Stocks of Material are Physically Counted. The steps are as below.

1.Create Physical Inventory Document (MI01)

This includes creating a physical inventory document, blocking materials for posting, as well as printing and distributing the physical inventory document.

2.Enter Physical Inventory Count (MI04)

This transaction is used to enter the physical inventory count wherein results of the actual warehouse stock are entered.

3.Post Inventory Differences (MI07)

Based on the physical Inventory count the differences are posted and the stock is corrected. Product Gain / Loss are posted to the relevant Accounts.

Regards,

Vijay

[Former Member · Accepted solution]

Hi vijay

thanku

i have post the physical inv doc with MI07....material document has generated ...

now i want to cancel this document ..how it is possible...?

regards

sesidhar

[raghavendra_praveen · Accepted solution]

Hi

You cannot cancel the material documents posted through either sales or physical inventory process as these are automatic postings.

You need to do the process again from starting (MI01, MI04, MI07) by entering the original figures against the wrong entries (which you did in first counting). Alternatively try to use MI10.

Thanks

[Former Member]

Hi Sesidhar,

Physical Inventory Process: -

1. Physical Inventory Preparation: - Following are the activities to be carried out in Physical Inventory Preparation phase.

u2022 MI01/MI02/MI03 u2013 Create/Change/Display a Physical inventory document.

u2022 MI01 - Blocking Materials for Posting

u2022 MI21 - Print and distribute the physical inventory document.

A physical inventory document contains, among other things, the following data:

u2022 The plant and storage location in which the count is to take place

u2022 When the count is to take place

u2022 Which materials are to be counted

u2022 For material handled in batches: which batches are to be counted

u2022 In the case of split valuation: which sub-stocks are to be counted

u2022 Which stock types are to be counted

2. Physical Inventory Count: - During the inventory count, all the materials being inventoried are counted and entered physically.

u2022 Counting stocks

u2022 Entering the result of the count on the physical inventory document printout

3. Physical Inventory Analysis: -

u2022 MI04/MI05/MI06 u2013 Enter/Change/Display the result of the count into the system

u2022 MI11 - Initiating a recount, if necessary

u2022 MI07/MI08 - Posting inventory differences

u2022 MI20 u2013 Generating Difference List

Also refer following links;

http://help.sap.com/bestpractices/BBLibrary/Documentation/J73_BPP_EN_ZH.doc

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MMIM/MMIM.pdf

Regards,

Nani.

[maruthi_ram]

Hi

I want to stop postings for the material in to the storage locations. So i have flagged "Block Postings".

But i want to know where do we mention the duration of count i.e. from date and to date, so that Postings are blocked for that particular period only.

Thanks

Maruthi

[Former Member]

Normal procedure for Physical inventory is

Create PI doc - Mi01

Enetr Count results - Mi04

Post the differences - Mi07

If at all u need to do this at a regular interval you can se it as background schedule Job with the batch input.using Mi31

you also have the option of selecting all the materials at that storage location.

[Former Member]

hi

Cycle counting scenario is sutable for ur requirement

System will automaticaly create PI documents for material which are relevant for cycle counting every month

check following for more info

http://www.sap-img.com/mm010.htm

Vishal...

[Former Member]

Hi

Another way to carry out physical inventory is

Use MI31 T-code , it will show you document number of all your stock.

Use MI24 in case no document number appears.

MI21 to print the document.

MI04 to enter the count if you want put 0.

MI07 post.

GKK

[Former Member]

FIrst you have to create the physical Inventory doc using MI01 or for Mass MI31

then enter the physical inventory quantity M104

Post the diffetence MI07

If you what to recount MI11

Inventory difference list MI20