Resetting of FI document number during the same year

[Former Member]

Hi,

Our permit for a computerized books of accounts using SAP has been issued by our Tax agency effective March 01, 2009. Relative to this, we need to reset FI document number effective March 01, 2009.

Our problem is we already used up document number from January 01, 2009-up to present. Is resetting possible for the same year?

Thanks for the help.

[Former Member]

Hi,

SAP is not suggested these kind of activities, since it causes a inconsistancy in the database.

A document in the database will identified with a unique document number, company code, and fiscal year. This is the basic logic.

Eventhough there is a way to sort out this issue.

For Ex: We will discuss about document number range interval 02, which is assigned to document type SA.(I think your fiscal year starts from 01.01.2009)

in FBN1 transcation code, you will find the below intervals for the above said object.

Obj Year From No. To number Current Number

01 2007 1000000000 to 1999999999 1000007890

01 2008 1000000000 to 1999999999 1000005463

01 2009 1000000000 to 1999999999 1000004821

Here you have to change the current number for the all the above intervals to 0, and then delete all the above intervals.

Change current number---menu->interval->change numbermake 0 for the 02 object and save it and come back--again go to fbn1 and delete the objects

Again create a number range interval for the same object with different series, as shown below

Click on Add interval, and enter the following

01 2009 7000000000 to 7999999999 (Any Different Series of numbers)

save it and try to post the documents with document type SA.

Prerequisites for the above solution:

1) You need to complete all the transactions pertaining till the end of FEB with the old number series.

2) Close the posting Periods for the company code upto FEB

3) For all the number range objects use a new number series, which should not been used before for any other number range object.

I think this will helps you a lot.

Thanks,

Srinu

[former_member194797]

What are the already used document numbers ? Test document or actual document ? If they are test documents, you should clean the system before going alive. If they are actual documents, you may not use the same document numbers twice in a year, so you may not reset the number range to an already used number.

[Former Member]

hi

if you re-set the number range you will have inconsistency in your database for the document numbers. you should not reset the number ranges. (internal ).

[Former Member]

Hi,

can u ask clearly ur Question? It creates little bit confussion.

[Former Member]

Hi Mohan,

We've been using SAP since January 01, 2009 for one of our company code pending the release of permit which supposed to be effective on that date.. Unfortunately, the permit was released on the last week of February..

Since we already posted some transactions and used up the document number ranges, we need to reset it back to the first series. And implement SAP on March 01, 2009.

Thanks.

[Former Member]

Hi,

What is your fiscal year varient?

Is your fiscal year starts from 01.01.2009 or someother?

Please do let me know.

Thanks,

Srinu

[Former Member]

Hi Srinivasa Borigi,

Our fiscal year starts at 01.01.2009.

Thanks.