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Questionaire in Payroll

Former Member
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Hi,

First time I am implementing Payroll. What information basically I gather from Client side to help them to prepare AS IS. Can anyone share with me Q/A db in Payroll.

Samriddhi

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Answers (3)

Answers (3)

Former Member
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Hi,

Additionally , pls try to map the Terminologies used in your the Legacy system with the SAP system.

This will help you to document the Blue print and AS IS study

Regards

Hemant V. Mahale

Former Member
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Hi ,

Pls check for the bullet points below pls refer the links provided before in the thread

1. BLUE PRINT OBJECTIVES

2 RULES

2.1 COMPANY PAYMENTS

2.1.2 Payroll Rules and Practices

2.2 OTHER COMPANY PAYMENTS

2.3 COMPANY DEDUCTIONS

2.4 COMPANY LOANS

2.5 STATUTORY DEDUCTIONS

2.5.2 Profession Tax

2.5.3 Provident Fund

2.5.4 Employee Pension Scheme 1995

2.5.5 Employees Deposit Linked Insurance Scheme

2.5.6 Employee State Insurance

2.5.7 Labor Welfare Fund

2.5.8 Bonus

2.5.9 Superannuation

2.5.10 Gratuity

2.6 THIRD PARTY PAYMENTS

2.7 THIRD PARTY DEDUCTIONS

2.8 THIRD PARTY LOANS

3 BUSINESS PROCESS DESCRIPTION, ANALYSIS AND DESIGN

3.1 JOINING - AS IS

3.2 JOINING - TO BE

3.3 PROMOTION - AS IS 25

3.4 PROMOTION - TO BE 26

3.5 WAGE REVISION u2013 AS IS 27

3.6 WAGE REVISION u2013 TO BE 28

3.7 TRANSFER ACROSS LOCATION - AS IS 29

3.8 TRANSFER ACROSS LOCATION - TO BE 30

3.9 BANK ACCOUNT CHANGE - AS IS 31

3.10 BANK ACCOUNT CHANGE - TO BE 32

3.11 ISSUE OF UNDERTAKING TO THE BANK - AS IS 33

3.12 ISSUE OF UNDERTAKING TO THE BANK - TO BE 34

3.13 UPDATE PAN NO. - AS IS 35

3.14 UPDATE PAN NO. - TO BE 36

3.15 LTA - AS IS 37

3.16 LTA - TO BE 38

3.17 CLAIM LTA EXEMPTION - AS IS 39

3.18 CLAIM LTA EXEMPTION u2013 TO BE 40

3.22 DECLARE SECTION 80 DEDUCTIONS - TO BE 44

3.23 DECLARE SECTION 80C INVESTMENTS/CONTRIBUTIONS - AS IS 45

3.24 DECLARE SECTION 80C INVESTMENTS/CONTRIBUTIONS - TO BE 46

3.25 VPF u2013 DEDUCTION THRU PAYROLL u2013 AS IS 48

3.26 VPF u2013 DEDUCTION THRU PAYROLL u2013 TO BE. 48

3.27 RECURRING DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - AS IS 49

3.28 RECURRING DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - TO BE 50

3.29 ONE TIME DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - AS IS 51

3.30 ONE TIME DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - TO BE 52

3.31 STOP PAYROLL PROCESSING TEMPORARILY u2013 AS IS 53

3.32 STOP PAYROLL PROCESSING TEMPORARILY u2013 TO BE 54

3.33 SEPARATION SETTLEMENT - AS IS 55

3.34 SEPARATION SETTLEMENT - TO BE 56

3.35 SUPERANNUATION FUND SETTLEMENT - AS IS 57

3.36 SUPERANNUATION FUND SETTLEMENT - TO BE 58

3.37 LEAVE ENCASHMENT u2013 PL, CL AND SL - AS IS 59

3.38 LEAVE ENCASHMENT u2013 PL, CL AND SL - TO BE 60

4.1 TIME TRIGGERED PROCESSES (MONTHLY) 61

4.1.1MONTHLY PAYROLL PROCESSING - AS IS 61

4.1.2 MONTHLY PAYROLL PROCESSING u2013 TO BE 62

4.1.2.1 Monthly Calendar 62

4.1.2.2 Pre Payroll Processes 65

4.1.2.3 Post Payroll Processes 67

4.2 TIME TRIGGERED PROCESSES (QUARTERLY) 68

QUARTERLY VDA u2013 AS IS 68

QUARTERLY VDA u2013 TO BE 69

4.2.3 FORM24Q RETURN u2013 AS IS. 69

4.2.4 FORM24Q RETURN u2013 TO BE 70

4.3 TIME TRIGGERED PROCESSES (ANNUAL) 71

4.3.1 ANNUAL PAYROLL PROCESSING u2013 TO BE 71

4.3.1.1 Annual Payroll Calendar 71

4.3.2 ANNUAL UNIFORM MAINTENANCE EXEMPTION u2013 AS IS 74

4.3.3 ANNUAL UNIFORM MAINTENANCE EXEMPTION u2013 TO BE 75

4.3.4 BONUS, PLP AND FESTIVAL PAYMENT - AS IS 75

4.3.5 BONUS, PLP AND FESTIVAL PAYMENT u2013 TO BE 77

4.3.6 ANNUAL SPA PAYMENTS - AS IS 78

4.3.7 ANNUAL SPA PAYMENTS - TO BE 79

4.3.8 ACTIVATE SECTION 80 DEDUCTIONS BASED ON ACTUAL DECLARATION - AS IS 80

4.3.9 ACTIVATE SECTION 80 DEDUCTIONS BASED ON ACTUAL DECLARATION - TO BE 81

4.3.10 ACTIVATE SECTION 80C INVESTMENTS/CONTRIBUTIONS BASED ON ACTUAL DECLARATION - AS IS 82

4.3.11 ACTIVATE SECTION 80C INVESTMENTS/CONTRIBUTIONS BASED ON ACTUAL DECLARATION - TO BE 83

4.3.12 MARCH PAYMENT PROCESS u2013 AS IS 84

4.3.13 MARCH PAYMENT PROCESS u2013 TO BE 85

4.3.14 FORM 16, ANNEXURE, FORM 12BA - AS IS 86

4.3.15 FORM 16, ANNEXURE, FORM 12BA u2013 TO BE 87

5 INFOTYPE DETAILS 88

5.1 INFOTYPE, SUBTYPE AND TIME CONSTRAINT 88

5.2 COMMON EDITING METHODS FOR INFOTYPES 89

5.3 INFOTYPE 0003 (PAYROLL STATUS) 90

5.4 INFOTYPE 0009 (BANK DETAILS) 95

5.4.1 Master List - Payment Method 95

5.5 INFOTYPE 0014 (RECURRING PAYMENTS/DEDUCTIONS) 96

5.6 INFOTYPE 0015 (ADDITIONAL PAYMENTS) 97

5.7 INFOTYPE 0021 (FAMILY/RELATED PERSON) 98

5.8 INFOTYPE 0185 (PERSONAL IDS) 100

5.9 INFOTYPE 0580 (PREVIOUS EMPLOYMENT TAX DETAILS) 102

5.10 INFOTYPE 0582 (EXEMPTIONS) 105

5.11 INFOTYPE 0584 (INCOME FROM OTHER SOURCES)

5.12 INFOTYPE 0585 (SECTION 80 DEDUCTIONS)

5.13 INFOTYPE 0587 (PROVIDENT FUND CONTRIBUTION)

5.14 INFOTYPE 0588 (OTHER STATUTORY DEDUCTIONS)

6 GAP ANALYSIS

7 ANNEXURE-I

8 ANNEXURE-II FINANCE POSTING & DME RUN

8.1 FI INTEGRATION TO PAYROLL

8.2 DATA MEDIUM EXCHANGE (DME)

Regards

Hemant V. Mahale

Former Member
0 Kudos

Hi ,

Pls check for the bullet points below pls refer the links provided before in the thread

1. BLUE PRINT OBJECTIVES

2 RULES

2.1 COMPANY PAYMENTS

2.1.2 Payroll Rules and Practices

2.2 OTHER COMPANY PAYMENTS

2.3 COMPANY DEDUCTIONS

2.4 COMPANY LOANS

2.5 STATUTORY DEDUCTIONS

2.5.2 Profession Tax

2.5.3 Provident Fund

2.5.4 Employee Pension Scheme 1995

2.5.5 Employees Deposit Linked Insurance Scheme

2.5.6 Employee State Insurance

2.5.7 Labor Welfare Fund

2.5.8 Bonus

2.5.9 Superannuation

2.5.10 Gratuity

2.6 THIRD PARTY PAYMENTS

2.7 THIRD PARTY DEDUCTIONS

2.8 THIRD PARTY LOANS

3 BUSINESS PROCESS DESCRIPTION, ANALYSIS AND DESIGN

3.1 JOINING - AS IS

3.2 JOINING - TO BE

3.3 PROMOTION - AS IS 25

3.4 PROMOTION - TO BE 26

3.5 WAGE REVISION u2013 AS IS 27

3.6 WAGE REVISION u2013 TO BE 28

3.7 TRANSFER ACROSS LOCATION - AS IS 29

3.8 TRANSFER ACROSS LOCATION - TO BE 30

3.9 BANK ACCOUNT CHANGE - AS IS 31

3.10 BANK ACCOUNT CHANGE - TO BE 32

3.11 ISSUE OF UNDERTAKING TO THE BANK - AS IS 33

3.12 ISSUE OF UNDERTAKING TO THE BANK - TO BE 34

3.13 UPDATE PAN NO. - AS IS 35

3.14 UPDATE PAN NO. - TO BE 36

3.15 LTA - AS IS 37

3.16 LTA - TO BE 38

3.17 CLAIM LTA EXEMPTION - AS IS 39

3.18 CLAIM LTA EXEMPTION u2013 TO BE 40

3.22 DECLARE SECTION 80 DEDUCTIONS - TO BE 44

3.23 DECLARE SECTION 80C INVESTMENTS/CONTRIBUTIONS - AS IS 45

3.24 DECLARE SECTION 80C INVESTMENTS/CONTRIBUTIONS - TO BE 46

3.25 VPF u2013 DEDUCTION THRU PAYROLL u2013 AS IS 48

3.26 VPF u2013 DEDUCTION THRU PAYROLL u2013 TO BE. 48

3.27 RECURRING DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - AS IS 49

3.28 RECURRING DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - TO BE 50

3.29 ONE TIME DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - AS IS 51

3.30 ONE TIME DEDUCTION/ PAYMENT ADVICE (THIRD PARTY AND COMPANY) - TO BE 52

3.31 STOP PAYROLL PROCESSING TEMPORARILY u2013 AS IS 53

3.32 STOP PAYROLL PROCESSING TEMPORARILY u2013 TO BE 54

3.33 SEPARATION SETTLEMENT - AS IS 55

3.34 SEPARATION SETTLEMENT - TO BE 56

3.35 SUPERANNUATION FUND SETTLEMENT - AS IS 57

3.36 SUPERANNUATION FUND SETTLEMENT - TO BE 58

3.37 LEAVE ENCASHMENT u2013 PL, CL AND SL - AS IS 59

3.38 LEAVE ENCASHMENT u2013 PL, CL AND SL - TO BE 60

4.1 TIME TRIGGERED PROCESSES (MONTHLY) 61

4.1.1MONTHLY PAYROLL PROCESSING - AS IS 61

4.1.2 MONTHLY PAYROLL PROCESSING u2013 TO BE 62

4.1.2.1 Monthly Calendar 62

4.1.2.2 Pre Payroll Processes 65

4.1.2.3 Post Payroll Processes 67

4.2 TIME TRIGGERED PROCESSES (QUARTERLY) 68

QUARTERLY VDA u2013 AS IS 68

QUARTERLY VDA u2013 TO BE 69

4.2.3 FORM24Q RETURN u2013 AS IS. 69

4.2.4 FORM24Q RETURN u2013 TO BE 70

4.3 TIME TRIGGERED PROCESSES (ANNUAL) 71

4.3.1 ANNUAL PAYROLL PROCESSING u2013 TO BE 71

4.3.1.1 Annual Payroll Calendar 71

4.3.2 ANNUAL UNIFORM MAINTENANCE EXEMPTION u2013 AS IS 74

4.3.3 ANNUAL UNIFORM MAINTENANCE EXEMPTION u2013 TO BE 75

4.3.4 BONUS, PLP AND FESTIVAL PAYMENT - AS IS 75

4.3.5 BONUS, PLP AND FESTIVAL PAYMENT u2013 TO BE 77

4.3.6 ANNUAL SPA PAYMENTS - AS IS 78

4.3.7 ANNUAL SPA PAYMENTS - TO BE 79

4.3.8 ACTIVATE SECTION 80 DEDUCTIONS BASED ON ACTUAL DECLARATION - AS IS 80

4.3.9 ACTIVATE SECTION 80 DEDUCTIONS BASED ON ACTUAL DECLARATION - TO BE 81

4.3.10 ACTIVATE SECTION 80C INVESTMENTS/CONTRIBUTIONS BASED ON ACTUAL DECLARATION - AS IS 82

4.3.11 ACTIVATE SECTION 80C INVESTMENTS/CONTRIBUTIONS BASED ON ACTUAL DECLARATION - TO BE 83

4.3.12 MARCH PAYMENT PROCESS u2013 AS IS 84

4.3.13 MARCH PAYMENT PROCESS u2013 TO BE 85

4.3.14 FORM 16, ANNEXURE, FORM 12BA - AS IS 86

4.3.15 FORM 16, ANNEXURE, FORM 12BA u2013 TO BE 87

5 INFOTYPE DETAILS 88

5.1 INFOTYPE, SUBTYPE AND TIME CONSTRAINT 88

5.2 COMMON EDITING METHODS FOR INFOTYPES 89

5.3 INFOTYPE 0003 (PAYROLL STATUS) 90

5.4 INFOTYPE 0009 (BANK DETAILS) 95

5.4.1 Master List - Payment Method 95

5.5 INFOTYPE 0014 (RECURRING PAYMENTS/DEDUCTIONS) 96

5.6 INFOTYPE 0015 (ADDITIONAL PAYMENTS) 97

5.7 INFOTYPE 0021 (FAMILY/RELATED PERSON) 98

5.8 INFOTYPE 0185 (PERSONAL IDS) 100

5.9 INFOTYPE 0580 (PREVIOUS EMPLOYMENT TAX DETAILS) 102

5.10 INFOTYPE 0582 (EXEMPTIONS) 105

5.11 INFOTYPE 0584 (INCOME FROM OTHER SOURCES)

5.12 INFOTYPE 0585 (SECTION 80 DEDUCTIONS)

5.13 INFOTYPE 0587 (PROVIDENT FUND CONTRIBUTION)

5.14 INFOTYPE 0588 (OTHER STATUTORY DEDUCTIONS)

6 GAP ANALYSIS

7 ANNEXURE-I

8 ANNEXURE-II FINANCE POSTING & DME RUN

8.1 FI INTEGRATION TO PAYROLL

8.2 DATA MEDIUM EXCHANGE (DME)

Regards

Hemant V. Mahale

sikindar_a
Active Contributor
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Former Member
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Hi,

I am not able to access this link from my office as this site is forbidden.

Can u tell me in brief what information I need to implement Payroll.

Samriddhi

sikindar_a
Active Contributor
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1) What are the activities involved in the salary processing process and the sequence of their occurrence?

2) What are the different types of wage type used in the company for salary processing?

3) Which wage types are one time, which are monthly and which are yearly?

4) What are the maximum and minimum limits of the different wage types?

5) Which wage types are part of the salary slip and how they are displayed?

6) How are the payment details provided to the various banks?

7) Which wage types are taxable and which are not? For those wage type which are taxable, what is procedure for calculation of tax?

8) Is there any third party system used in payroll processing? If yes, please provide details of the system if that system has to be integrated with the SAP system?

9) How is the payroll run process carried out in the organization?

10) What are the post payroll activities carried out in the organization?

11) What are the pre-requisites in the payroll process?

12) Are there any conditions for treating one wage type as taxable or not? If yes, please mention the conditions under which one wage type becomes taxable?

13) Is retroactive payroll run in use in the organization?

14) How data collection and uploading is done in the current system?

15) What is the start date and end date of the fiscal year in the organization?

16) How is perk calculation done in the organization?

17) What are the actions in Personal Administration i.e. joining, transfer, promotion etc which changes the salary of an employee?

18) How adjustment of salary is done in the organization for meeting statutory requirements?

Former Member
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Hi,

Thanks

Samriddhi

Former Member
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Use this link

http://www.insightcp.com/res_10.htm

Regards

tomesh