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Cancel Invoice wrong accounting document

Former Member
0 Kudos

Hi,,

In our company out of 8 SD (billing) invoices generated 8 accounting document and later made cancel 8 invoices. No collection is there against these invoices. But out of 8 cancel invoices 7 accounting document got generate correctly but 1 cancel invoice generate wrong accounting document and number generate differently which are not same sequential as previous numbers i.e, 6 cancel invoices accounting document is maintained serially and 7 generate wrong accounting with differenet numbers and last one generate correct which should come after 6 i.e, 11006042, 11006043, 11006044, 11006045, 11006046, 11006047, 24009010(Wrong number) and 11006048. These are all cancel invoices accounting doucument numbers. At present while I mention cancel invoice number 90000550 in VF02 and click document flow it shows error message "document 90000550 is currently being processed". And accounting document number is not being reversed also. Because cancel invoice accounting document has generatd RV document type whose sign is negative(-).

Kindly guide me urgently how I can solve this issue.

Thanks & Regards,

Samrat Roy

Accepted Solutions (0)

Answers (2)

Answers (2)

former_member217082
Active Contributor
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Hi Samrat Roy

As you have done 8 invoices have been canceled. I suppose that out of these 8 invoices as 7 accounting documents got generated , Most possible reason could be , those 7 invoices are customer billing invoices which have been reversed , but one 1 invoice could be a credit memo cancellation invoice. which has been due to some reason.(for example i have taken credit memo cancellation it can be any other billing document type) . So that is the reason you got different invoice cancellation number 90000550. .

Regards

Srinath

Former Member
0 Kudos

Dear Srinath,

Original 8 invoices accounting document type was RV (Debit 01and credit 50). After successful cancellation or cleared 7 accounting document type generated as AB(Debit 40 and credit 12). But the last one which arrise as error its document type generated as RV again with negative sign(-) where debit 40 and credit 11(posting key). If it is a credit memo cancellation then why it shows "not cleared" under VF02 - document flow.

With Regards,

Samrat

former_member217082
Active Contributor
0 Kudos

Hi Samrat

First of all i have taken credit memo cancellation as an example because the accounting doc type and its acc doc number will be different . But as you are telling that the last one which arise as error its document type which generated is RV with Negative sign where debit 40 and credit 11 are posting keys. First of all if you get error it wont be passed to FI and you cant see the debit and credit posting keys.

If it is a credit memo or debit memo cancellation then check wheather you are missing any Acc assignment grp etc data of that billing document or not .

Just check in OBA7 the RV accounting document type details. there you check the data of the posting key's G/L accounts .

Regards

Srinath

Former Member
0 Kudos

Hi Srinath,

I have checked RV document type where Number ranges, reverse document type (AB), checking with Asset, Customer and G/L account all are ok. As per number ranges doucument number is picking correctly. I have checked all GL accounts of Customer, Revenue, Service Tax, Eductaion and HSEducation tax all GL accounts are assigned correctly. Only the problem is wrong accounting document posting key is generated as wrong. When you go to VF02 put cancel invoice number - click on document flow it shows "Not cleared" against cancel inv accounting doc number. and if you go to FBL5N check the customer balances, 7 accounting document which were cleared it shows correctly except not cleared accounting document which was generated document type as RV with negative sign shows as open item. How it can be cleared ?

Regards,

Samrat

former_member217082
Active Contributor
0 Kudos

Hi Samrat

Also check in OBYC wheather proper G/L accounts and their debit and credit posting keys are assigned for VAX transaction key .

But as the problem is mostly related to FI , i would suggest you to take help of FI consultants also.

Post the query in FI Forum also , so that you can get FI settings and the links that has to be maintained

Regards

Srinath

Former Member
0 Kudos

Dear Srinath,

In our company there is no concept of inventory. Customers choose their products through website whre it displays. So in OBYC VAX is not there. I have posted to ERP - Financials forum but replies are not satisfied. Still it error.

Regards,

Samrat

Former Member
0 Kudos

Dear Srinath,

Ultimately I did not find any exact solution and the accounting document is not being reversed. I have given solution to our client by passing journal voucher against the accounting document.

Regards,

Samrat

Edited by: Samrat Roy on Mar 9, 2009 10:22 AM

Former Member
0 Kudos

Hi Samrat,

Check the billing document type used for wrong billing document with year and than check the Document type assigned to billing document type using the t-code VOFA (ex RV), Check the no range code assigned to that

Document type using T code-OBA7 then check the no range for no range code using t code-FBN1 with year.

I think with this you can able to find root cause.

Thanks,

Swamy H P

Former Member
0 Kudos

Dear Swamy,

Here all the invoices, accounting document and cancel invoices were generated on 30.05.2008 but all

cancel invoices accounting document gnerated on 20.02.2009 because I changed the cancel invoices billing date from old date to current period date and made release to accounting. And I have checked the number ranges of accounting document in FBN1, OBA7 for document types and VOFA for cancel invoices where I check the number range assignment for cancel invoices and under S1 billing type document type is not assigned as well as F2 also. Here Posting block also blank(uncheck). But it is still error. If number ranges and all otheres would error then 7 accounting document which were generted correctly would not possible where 1 is til troule.

With Regards,

Samrat

Former Member
0 Kudos

Hi,

When original invoice was generated then accounting entry was

01 Customer A/c

50 Revenue A/c

50 Service Tax A/c

50 Education Cess A/c

50 HEducation Cess A/c

but cancellation of invoice generated wrong accounting entries as

11 Customer A/c

40 Revenue A/c

40 Service Tax A/c

40 Education Cess A/c

40 HEducation Cess A/c

Here customer invoices credit posting key will be 12 which has generated other invoices but this invoice it generates wrong posting key as 11 insted of 12. And Accounting document number also generated wrong. It is not possible reverse also. And this value is coming to BSID table because it is not cleared where it should come to BSAD table after successful clearing.

Kindly guide me as early as possible.

Thanks & Regards,

Samrat Roy