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author's profile photo Former Member
Former Member

Cancel Invoice wrong accounting document

Hi,,

In our company out of 8 SD (billing) invoices generated 8 accounting document and later made cancel 8 invoices. No collection is there against these invoices. But out of 8 cancel invoices 7 accounting document got generate correctly but 1 cancel invoice generate wrong accounting document and number generate differently which are not same sequential as previous numbers i.e, 6 cancel invoices accounting document is maintained serially and 7 generate wrong accounting with differenet numbers and last one generate correct which should come after 6 i.e, 11006042, 11006043, 11006044, 11006045, 11006046, 11006047, 24009010(Wrong number) and 11006048. These are all cancel invoices accounting doucument numbers. At present while I mention cancel invoice number 90000550 in VF02 and click document flow it shows error message "document 90000550 is currently being processed". And accounting document number is not being reversed also. Because cancel invoice accounting document has generatd RV document type whose sign is negative(-).

Kindly guide me urgently how I can solve this issue.

Thanks & Regards,

Samrat Roy

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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Feb 25, 2009 at 10:01 AM

    Hi Samrat,

    Check the billing document type used for wrong billing document with year and than check the Document type assigned to billing document type using the t-code VOFA (ex RV), Check the no range code assigned to that

    Document type using T code-OBA7 then check the no range for no range code using t code-FBN1 with year.

    I think with this you can able to find root cause.

    Thanks,

    Swamy H P

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    • Former Member Former Member

      Hi,

      When original invoice was generated then accounting entry was

      01 Customer A/c

      50 Revenue A/c

      50 Service Tax A/c

      50 Education Cess A/c

      50 HEducation Cess A/c

      but cancellation of invoice generated wrong accounting entries as

      11 Customer A/c

      40 Revenue A/c

      40 Service Tax A/c

      40 Education Cess A/c

      40 HEducation Cess A/c

      Here customer invoices credit posting key will be 12 which has generated other invoices but this invoice it generates wrong posting key as 11 insted of 12. And Accounting document number also generated wrong. It is not possible reverse also. And this value is coming to BSID table because it is not cleared where it should come to BSAD table after successful clearing.

      Kindly guide me as early as possible.

      Thanks & Regards,

      Samrat Roy

  • Posted on Feb 26, 2009 at 09:04 AM

    Hi Samrat Roy

    As you have done 8 invoices have been canceled. I suppose that out of these 8 invoices as 7 accounting documents got generated , Most possible reason could be , those 7 invoices are customer billing invoices which have been reversed , but one 1 invoice could be a credit memo cancellation invoice. which has been due to some reason.(for example i have taken credit memo cancellation it can be any other billing document type) . So that is the reason you got different invoice cancellation number 90000550. .

    Regards

    Srinath

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    • Former Member Former Member

      Dear Srinath,

      Ultimately I did not find any exact solution and the accounting document is not being reversed. I have given solution to our client by passing journal voucher against the accounting document.

      Regards,

      Samrat

      Edited by: Samrat Roy on Mar 9, 2009 10:22 AM