Displaying PDF/Contentserver

[Former Member]

Hello,

Environment/Task:

To get rid of an invoice paper archive all invoices have to be archived as PDF. Half a million have allready been scanned into PDF. They shell be managed by a SAP contentserver but keeping the PDF in the filesystem and not in the database. While using the transactions VA03 or VF03 the correponding PDF should be able to be displayed and if necessary printed. If this is not possible a z-transaction can be used instead. In a second step new invoices have to be managed by the contentserver automatically.

How do I implement these funktions? Is the SAP contentserver the appropriate tool e.g. regarding the topic that the PDF stay in the filesystem? Is there a way of implementing e.g. a button in the transactions to open the corresponding PDF in the Adobe Reader by customizing? How do I read in all PDFs in the contentserver e.g. is there a management tool? Is there an easy solution? Thank you.

Dirk

[Former Member]

Hi,

We scan all our incoming invoices and store them as PDF in a content server from Filenet.

For the main vendors, we even use OCR to create automatically the invoice in R/3.

It's possible to display the pdf file from the R/3 transaction.

Read the documentation in Archivelink for incoming documents with "late" or "early" archiving.

There is no easy way to explain how it is done in a forum message.

This has been a 6 months projects for us...

Regards,

Olivier

[JPReyes]

Never tried it with PDF's usually Invoices are scanned to TIF's of image format's.. anyhow you can use content server as repository and Archivelink to handle them.

More info,

http://help.sap.com/saphelp_nw04/helpdata/EN/5e/566039b85f9443e10000000a114084/frameset.htm

Regards

Juan

[Former Member]

Hello,

just to get it right. The Files/PDF are allways stored within the database of the corresponding contentserver?

Regards

Dirk

[JPReyes]

Once your installation/configuration is done, then yes the file will go to the content server repository (Which is usually an external MaxDB database)

Regards

Juan

[Former Member]

Hello,

one of the requirements till now is that the PDF-files stay within the filesystem and are not copied into a database. Is there a way to handle this?

Regards

Dirk

[JPReyes]

Check Storage types for Archivelink

http://help.sap.com/saphelp_nw04s/helpdata/en/ed/cefa3882cd8229e10000000a11402f/frameset.htm

Regards

Juan